DO NOT APPLY IF YOU HAVE NO EXPERIENCE IN THE CONSTRUCTION FIELD!

Inland Empire Architectural Specialties located in Riverside, CA seeking an Office Manager with experience in the Commercial Contracting Industry to lead a team and assist the administrative staff in overall day to day business Management.

QUALIFICATIONS:

• 5+ years of accounting experience
• Relevant qualifications with experience in Contracting Industry office administration
• Managerial and Accounting experience

KEY RESPONSIBILITIES:

• Supervise front office team, train, and support administrative staff, process weekly payroll , certified payroll oversee accounts payable and accounts receivable
• Implement new processes and policies per the request of GM/CFO
• Assist the Project Manager(s) with various costing projects
• Audit projects and invoices for contract compliance and accuracy
• Respond to and resolve customer inquiries, and complaints in a courteous, accurate, and professional manner
• Maintain project files and completing necessary filing for accounting
• Various administration tasks, writing contracts, document processing
• Create RFQ’s and Submittals
• Processing Change Orders
• Conditional and Unconditional Lien Releases
• Review and process expense submitted by a construction crew
• Subcontractor invoicing
• Subcontractor payment processing
• Lien waivers and lien tracking
• Updating information in the company database
• Handle incoming phone calls, perform follow-up calls regarding customer inquiries, billing, and contract terms to assure follow-through completion and satisfaction
• Meet accuracy goals, handle multiple daily tasks
• Project a knowledgeable, enthusiastic, positive behavior that encourages customer confidence and reflects the professional image desired by Inland Empire Architectural Specialties
• Maintaining, updating, and managing company procedures and process logs
• Process payroll on Quickbooks along with deduction of Holidays, Medical, Child Support, etc.
• Allocate job costing per project
• Have some knowledge of Certificate of Insurance and business Licenses
• Maintain and manage all company credit cards
• Reconcile credit card statements
• Process all expense reports on a weekly basis
• Verify approval on all invoices

TO EXCEL IN THIS ROLE:

• Proficient with computers, Intuit QuickBooks, Word, Excel, and Outlook
• Professional communication skills with demonstrated ability to leak and influence at management level
• Excellent verbal and written communications skills
• Demonstrate strong administrative skills with excellent judgment and problem resolution skills and ability
• Successfully pass a background check
• Clean driving record
• Must be able to work under deadline demands and in a fast-paced environment
• Must have strong organizational skills along with excellent verbal and written communication abilities
• Required to have regular attendance and punctuality
• Previous experience with a Construction Company
• Ability to communicate with individuals at multiple levels
• A natural leader who can provide numerous examples of keeping his/her team on task