Operations Manager at Brain Gain Recruiting

Palo Alto, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Dec, 25

Salary

0.0

Posted On

16 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operations Management, HR, Payroll, Benefits, IT Tools, Vendor Management, Project Coordination, SaaS, Communication, Organization, Project Management, Remote Team Coordination, Government Contracting, Compliance, Contract Negotiation

Industry

Staffing and Recruiting

Description

Company Description We’re an Industrial AI start-up founded by a Stanford professor and led by recognized leaders in AI/ML and Aerospace & Defense analytics. Our product is an Enterprise SaaS Application that powers supply chain optimization for the U.S. Air Force’s 5,000-aircraft fleet ($100B yearly sustainment budget). It combines proprietary AI Engines that handle scarce/noisy data with Agentic AI interfaces (LLMs + RAG) to deliver explainable insights. We’ve delivered $200M+ in documented cost savings, secured repeat USAF contracts, and are scaling 4x growth with a medium-term M&A exit strategy. Job Description We’re looking for a hands-on, tech-savvy Operations Manager who thrives in a startup environment and can wear multiple hats across HR, payroll, benefits, IT, and project management. This is a unique opportunity to join a small, agile core team, shape our culture, and build the foundations of our company as we scale. Main Responsibilities: HR & People Operations Manage onboarding, offboarding, and employee lifecycle processes. Administer payroll, benefits, compliance, and record-keeping. Oversee accounting execution. Work with legal and HR consultants when needed. Support recruiting coordination (posting roles, scheduling, candidate experience). Act as a point of contact for employee relations. Operations & IT Oversee IT tools Manage user access The tools include AWS, Azure, GitHub, Google Workspaces, Confluence, WebEx conferencing, Slack, Jira, Siteground, GoDaddy Manage vendors, software subscriptions, and virtual machines. Ensure required security level (for CUI data) in collaboration with leadership. Support remote team setup. Project & Business Operations Support leadership in tracking project timelines, deliverables, and budgets. Build processes for documentation, knowledge sharing, and communication. Assist with contracting, reporting, invoicing, and general operations tasks. Be the go-to person to “make things run smoothly” across the organization. You’ll start on a consulting basis (competitive hourly rate), with the opportunity to move into a full-time role with equity as you demonstrate impact. Qualifications Required Bachelor’s degree in Business, Operations, HR, IT, or related field (or equivalent experience) 5+ years in operations/HR/business administration (start-up or small-company experience preferred) Proven ability to manage multiple functions: HR, payroll, benefits, IT tools, vendor management, and project coordination. Hands-on with SaaS/IT systems (AWS, Azure, GitHub, Google Workspace, Slack, Jira, Confluence, SiteGround, GoDaddy, WebEx) Strong project management, organization, and communication skills U.S. Citizenship (required for government contracting/CUI data) Preferred Start-up operations scaling experience Familiarity with government contracting or defense industry compliance Vendor management and contract negotiation skills Remote team coordination experience Additional Information All candidates must be US Citizens. Location: This is a remote position. USA, Nationwide. Proximity to our Palo Alto, CA office is a plus. Flexible schedule initially, 10-40 hours/ week

Responsibilities

The Operations Manager will manage HR processes, oversee IT tools, and support project and business operations. This role involves ensuring smooth operations across various functions within the organization.