Operations Manager at Brilliant Corners

San Mateo, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Aug, 26

Salary

82000.0

Posted On

16 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Claims Management, Revenue Cycle Management, Billing Operations, Process Improvement, Project Management, Data Analysis, Compliance Monitoring, Strategic Leadership, Budget Management, Cross-functional Collaboration, Microsoft Excel, Salesforce, Intacct, CalAIM, Medicaid Billing, Denial Management

Industry

Non-profit Organizations

Description

Job Location: California Salary: $80,000-$82,000 Organizational Overview Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. We implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services, and health care sectors. In short, we do good work. We have offices statewide with a staff of passionate people. While we are growing rapidly, we are also selective: We’re seeking inspired, talented people who want to be effecting profound change and who have fun doing it. Position Summary: The Operations Manager will serve as the operational owner of the Pear Suite billing and claims workflow for CalAIM Community Supports. This role is responsible for managing the full claims lifecycle from claim generation through submission, adjudication, reconciliation, denial management, and closure, ensuring that services provided are billed accurately, timely, and in compliance with payer and regulatory requirements. This position works closely with Data, Finance, Program, Compliance, and external billing vendors. The Operations Manager plays a critical role in safeguarding revenue, supporting audits, improving processes, and preparing the organization for expansion into additional counties and health plans. Position Responsibilities Claims & Billing Operations Serve as the day-to-day operational owner of Pear Suite or similar for CalAIM Community Supports billing. Manage and oversee the end-to-end claims lifecycle, from generation through screening, approval, submission, and final resolution. Ensure claims are reviewed, approved, and submitted according to internal/Funder/DHCS- QC standards and payer timelines. Monitor claim statuses and system dashboards to identify risks, delays, or systemic issues. Monitor and enforce CalAIM billing timeliness requirements, including retroactive billing windows and corrected claim resubmission deadlines. Oversee processes for PMPM billing logic and expected denial patterns to ensure accurate and compliant billing outcomes.. Support monitoring of service-specific lifetime caps (e.g., housing deposits, environmental accessibility adaptations). Coordinate with program and compliance stakeholders when caps or billing limits are nearing or have been reached to ensure appropriate action. Claims & Billing Management Lead denial, rejection, and correction management processes, including review of ERA feedback and denial reason codes. Determine appropriate paths (corrective action versus claim closure) and ensure corrected claims are reissued within resubmission limits. Track and analyze denial and rejection trends; escalate issues that indicate upstream data, workflow, or system configuration gaps. Manage denial and correction logs, ensuring complete documentation to support audits, reporting, and continuous improvement. Process Improvement & Expansion Identify and implement opportunities to improve billing workflows and improve efficiency to ensure clean claim rates. Ensure compliance and quality control by contributing to the refinement of SOPs, job aids, and internal controls, and ensuring billing processes align with CalAIM, DHCS, health plan, and contractual requirements. Support the onboarding of new regions, payers, and Community Supports as CalAIM expands. Professional Experience At least 2 years of experience in billing, claims, or revenue cycle management, preferably in healthcare, Medicaid, or public sector programs. Preferred experience managing claims workflows and payer rules, including denials and corrections. Experience working with billing and claims technology platforms (e.g., Pear Suite, clearinghouses, or comparable systems). Experience supporting audits and compliance reviews strongly preferred. A minimum of 3 years working in a social justice, human services, non-profit management, healthcare, or public policy agency. At least two years of experience building and managing teams, experience overseeing contracts, budgets, and invoicing processes. Demonstrated leadership as evidenced by increasing levels of responsibility and management over the course of the candidate’s career. Knowledge, Skills and Abilities Familiarity with accounting principles, government contracting, and business process optimization. Demonstrated ability in leveraging data to drive strategic decision‑making and system improvements. Strategic and systems‑oriented leader with the ability to design, implement, and sustain inclusive and transparent decision‑making frameworks. Strong communication, critical thinking, and independent judgment skills, with a creative and solution-oriented mindset. Highly organized with strong project management, planning, and prioritization abilities, able to perform effectively under pressure and refine systems with a holistic, “big picture” perspective.. Effective communicator with the ability to lead, influence, and collaborate across diverse and cross‑cultural environments using an equity‑centered approach. Proficiency with MS Outlook, Word, PowerPoint and Excel required; experience with databases such as Salesforce preferred. Intacct software experience preferred but not required Core Competencies Strategic Agility: Future-oriented, strategically coordinates resources and stakeholders to optimize support, proactively navigating challenges through planning and critical thinking Process Management: Excels at developing and organizing efficient workflows, measuring key aspects, and simplifying complex processes to maximize resource utilization Building Effective Teams: Builds cohesive, high-performing teams through collaboration, positive culture, coaching, cross-functional work, and recognition of successes Functional/Technical Expertise: Possesses advanced functional/technical skills of direct reports, enabling high-level task accomplishment, optimal partner support, and team development Organizational Values Humanity: Putting people first: We are committed to meeting people where they’re at, honoring their dignity, diversity, and experience. Community: Building a better future: Sustainable housing solutions are fostered through partnership, collaboration, and human connection. Ingenuity: Innovating for transformation: Systems-change requires relentless determination, thinking outside the box and challenging the status quo. Physical Requirements Candidates should have physical mobility for tasks such as standing, bending, stooping, kneeling, crouching, reaching, twisting, and walking on uneven surfaces. They should be capable of performing stationary tasks like sitting for up to 6 to 8 hours a day. Additionally, candidates should be able to lift, carry, push, pull light to moderate weights up to 15 pounds safely. Requires mental acuity for analytical reasoning and document interpretation. Salary range for this position is $80,000- $82,000 annually. This position is being offered at $80,000-$82,000 annually. Brilliant Corners does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients. Benefits Health Care Plan (Medical, Dental, & Vision) Retirement Plan (With 5% Match) Life Insurance (Basic, Voluntary and AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long-Term Disability Training & Development Wellness Resources Hybrid Work

Responsibilities

The Operations Manager oversees the full claims lifecycle for CalAIM Community Supports, ensuring accurate billing and compliance. The role focuses on managing denials, improving billing workflows, and preparing the organization for regional expansion.