Operations Manager at InTulsa Initiative LLC

Tulsa, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

80000.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Management, Operations Management, Project Management, Logistics Coordination, Policy Execution, Data Utilization, Recruitment Support, Financial Reconciliation, Cross-functional Partnership, Team Management, Problem Solving, Adaptability, Cultural Competency, Communication, Organizational Skills, Attention To Detail

Industry

Civic and Social Organizations

Description

Description About the Organization We focus on supporting Tulsa's diverse early career opportunities, and booming economic landscape, by forging strategic connections for talented people and innovative companies. The Early Career Programs department currently is comprised of two flagship programs under InTulsa Initiative, LLC: Campus Tulsa and Tulsa Service Year. These programs fuel and invest in unique pathways to economic growth and workforce development by empowering diverse college students to explore, live, and work in Tulsa. In these Early Career Talent Programs, students learn that the right opportunity can be the critical difference between a fulfilling career and another job opportunity. Campus Tulsa connects students with Tulsa's top companies as interns, providing pathways to full-time employment after graduation. Tulsa Service Year is an opportunity for recent college graduates to serve for a year of high-impact work in a city driven by innovation from a community of learners. Both programs source Tulsa's corporate and nonprofit sectors with a diverse talent pool to encourage inclusive working environments. Talent joins us to gain access to professional development, professional networks, and exclusive interactive events that can transform their career outlook for the long term. Position Purpose The Operations Manager is a key role responsible for overseeing and optimizing the operational aspects of Campus Tulsa and Tulsa Service Year. This position involves managing budgets, coordinating housing and stipends, handling employer applications, and supporting various operational functions to ensure the smooth execution of program goals. The Manager of Operations will work closely with the program director, Human Resources, and other organizational leaders to drive continuous improvement and support the overall success of the programs. Core Responsibilities Help manage the overall budget for Campus Tulsa and Tulsa Service Year, ensuring alignment with program goals and financial objectives. Match budget to program storytelling for program and budget reviews. Manage employer applications and the matching process for Tulsa Service Year participants. Manage the logistical components of Hosted Visit opportunities. Oversee Campus Tulsa housing applications, contracts, corporate support, housing agreements and billing processes. Manage stipend and salary disbursement, ensuring timely and accurate payments. Execute and document operational policies, processes, and tools to ensure smooth functioning of the programs and services. Collaborate with Human Resources to onboard fellows, interns and nonprofit partners. Gather and utilize data to inform strategy and drive continuous improvement throughout the Tulsa Service Year program. Support the fellow recruitment process, including applications, interviews, selection, and onboarding of fellows and nonprofit partners. Gather necessary documentation from internal and external entities to facilitate payments, including invoicing, reimbursements, and expense reconciliation. Assist with project management of Corporate Sponsorship Plans. Support the director and staff with special projects and higher-level tasks. Build cross-functional partnerships to assist with project completion and event execution. Manage the Operations Associate, providing guidance and support in their role. Fill in knowledge gaps, troubleshoot operations, and assist with queries from fellows and nonprofit partners. Overseeing team storage and maintaining accurate counts alongside the Marketing Manager. Other duties as assigned Requirements Education and Experience Bachelor’s degree in Business Administration, Operations Management, Organization Management, Nonprofit Management or a related field. 3-5 years of experience in operations management, budget oversight, or a similar role. Necessary Mindsets and Skills Must be willing to learn and adapt quickly in a continually evolving work environment. Cultural competency: ability to build rapport with individuals from a wide variety of cultures, experiences, and backgrounds with a strong and enduring commitment to diversity, equity, and inclusion. Strong communication skills, approaching all interactions with positive intent, empathy, and integrity. Must maintain a welcoming presence for those with whom they interact. Strong organizational and project management skills, with proactive management of deadlines, consistent and responsive follow-up/follow-through, and attention to detail. High energy influencer and problem solver with a bias for action. Knows how to effectively collaborate, lead, and get things done. Remain solution-driven when receiving critical feedback. Ability to independently and effectively manage projects and programming, including logistics and communication. Must be comfortable with ambiguity and evolution; including the positions, roles, responsibilities, and the organization's priorities and projects. Physical requirements Must be able to lift and carry up to 25lbs., for lifting supplies and materials, as needed Position requires sitting, or standing, and working with a computer for extended periods of time Hours and Location This is not a fully remote position as we work in a hybrid office environment. You must live in or be able to relocate to Tulsa, OK or the surrounding area. In-person work preferred but flexibility is always given when needed. Office space will be available for work and you will consider our values of inclusion, service, accountability, and transparency to decide the best physical location to work each day. Employees working remotely must possess good time-management and organizational skills, and be self-motivated, self-reliant, and disciplined. Ability to occasionally work hours outside of 8:00 a.m.- 5:00 p.m. for events. Additional Requirements Local travel to various worksites may be required. Reliable transportation is a requirement. Must have a valid driver’s license and auto insurance as local travel may be required. Job Opening Timeline This posting will remain open through Monday, March 2nd. Resumes and applications must be submitted by this date in order to be eligible for consideration. About our Benefits As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family. Details: 100% employer-paid medical, dental, and long-term disability for full-time employees only. Option to add vision and dependents. 401K employee and employer contributions. Paid time off to support you while you are out of the office. Paid holidays so our employees can spend time with those they care about. Employer-paid AD&D life insurance, with employee option to add supplemental life insurance.

Responsibilities

The Operations Manager oversees and optimizes the operational aspects of Campus Tulsa and Tulsa Service Year, involving budget management, coordinating housing and stipends, and handling employer applications. Key duties include executing operational policies, collaborating with HR for onboarding, gathering data for strategy, and managing the Operations Associate.