Operations Officer at RMIT University

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

0.0

Posted On

10 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Professional Administration, Document Management, Calendar Management, Email Handling, Customer Service, Interpersonal Skills, Written Communication, Problem Solving, IT Proficiency, Records Management, Minute Taking, Agenda Drafting, Confidentiality, Stakeholder Communication, Collaboration, Time Management

Industry

Education Management

Description

Overview: Full-time, Continuing position Salary HEW 6 + 17% Superannuation and Flexible Working Arrangements Based at the Melbourne CBD campus, but may be required to work and/or be based at other campuses of the University About The Position We are seeking an Operations Officer to join our Property Services portfolio at RMIT. In this role, you will provide support to the Executive Director and Senior Leadership Team, Property Services Group. You will be required to: Be skilled in professional administration and document management. Be a team player, keen to roll up their sleeves, help others and fix problems. Be skilled in proactively managing calendars and coordinating schedules with precision. Be expert at handling emails, providing prompt and accurate responses. Set the standard for customer service through timely, accurate replies and representing PSG professionally. Create and refine memos, letters, and other important documents. Acts as a key liaison to important stakeholders, ensuring respectful and professional communication. Be tech-savvy with knowledge of systems and technology. Break down silos, encouraging collaboration and efficiency across departments. To be successful in this position, you’ll have: Demonstrated experience to deliver outcomes in an efficient and autonomous manner within a constantly changing environment with multiple conflicting demands. Extensive experience in providing administrative support in a large, complex organisation. Excellent organisational and time management skills including the ability prioritise work and manage expectations accordingly. Excellent problem-solving skills and outcome focused approach including the initiative to harness resources, identify areas of improvement and propose / implement solutions. Demonstrable experience of strong customer service focus. Well-developed interpersonal, verbal and written communication skills and ability to negotiate, influence and engage with a wide audience. Substantial experience in preparation of correspondence, reports and other written documents to a high level suitable for Executive level audience. High level information technology proficiency (IT) including use of Microsoft Suite (Word, Excel, Visio, PowerPoint) and proficiency in the use of Sharepoint platform. Experience in committee secretarial duties including coordination of members, minute taking and agenda drafting. Experience in records management systems and understanding of general Records Management policies and procedures. Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly. Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. About the Portfolio Property Services is located in the Operations Portfolio which is the services nucleus of RMIT and the focus for the development of the finance, people development infrastructure and systems that provide administrative capacity to the University. Property Services has approximately 100 staff and has the responsibility to operate, maintain and enhance the buildings owned and leased by RMIT University, oversee construction projects and ensure the provision of physical facilities services. Property Services is responsibility for a Property Portfolio of $2.9b with an operating budget in excess of $80M and prospective capital projects of over $100M per annum for the next few years in Melbourne and Vietnam. RMIT's built environment involves approximately 110 buildings in Melbourne spread across all RMIT's campuses and sites. Property Services consists of the following branches: • Commercial & Leasing • Facilities & Asset Management • Capital Works & Development • Campus Strategy & Management • Business Operations For more information please visit: www.rmit.edu.au/propertyservices To Apply Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page. For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye, Talent Acquisition Advisor at emily.kaye@rmit.edu.au. Job Description – Operations Officer Applications Close: 12 Nov 2025 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer – we commit to respond to every applicant. Culture Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work

Responsibilities

The Operations Officer will provide support to the Executive Director and Senior Leadership Team within the Property Services Group. Responsibilities include managing calendars, handling correspondence, and ensuring professional communication with stakeholders.