Department Faculty of Medicine & Dentistry - Family Medicine Dept
Salary range $59,453.76 to $81,499.20
Hours per week 35
Grade 9
Posted date September 2, 2025
Closing date September 9, 2025
Position Type Full Time - Trust Funded

WORKING FOR THE DEPARTMENT OF FAMILY MEDICINE

The Department of Family Medicine is a recognized leader in Canada, celebrated for its pioneering educational innovations and impactful research adopted nationally and internationally. Our team thrives in a collaborative and inclusive environment that values creativity and teamwork. By joining us, you will become part of a prestigious department within the Faculty of Medicine & Dentistry, working alongside top-tier professionals dedicated to excellence in education, patient care, and community health.
We prioritize employee well-being and professional growth, offering a supportive, team-based culture where your contributions are valued and your skills are developed. Our department’s commitment to continuous improvement fosters opportunities for innovation and leadership in a dynamic workplace.
If you are looking for a role that combines professional challenge with a meaningful impact, the Department of Family Medicine is where you belong.
Position Summary
Reporting to the Academic Department Manager and working closely with the Department Chair, the Operations Process Lead is responsible for supporting and improving HR and administrative processes related to recruitment, onboarding, faculty evaluation, and career development within the Department of Family Medicine.
This role ensures departmental HR and administrative practices align with University and HRHSE policies, serving as a key advisor to faculty and staff on process-related matters. The Operations Process Lead supports academic and clinical promotion processes, resolves complex HR issues using established policies and procedures, and collaborates with HR and institutional partners to drive efficiency, consistency, and strategic planning related to employee engagement and experience.

MINIMUM QUALIFICATIONS

• An undergraduate degree in a related field, such as business or human resources management, is required.
• Experience working in academic administration or human resources within a fast-paced, high-volume post-secondary environment.
• High proficiency with Microsoft Office (Excel, Word, PowerPoint), SharePoint, and virtual meeting platforms (e.g., Zoom, Google Meet).
• Experience using enterprise systems such as PeopleSoft (HCM and Financials).
• Excellent interpersonal and communication skills, with the ability to provide professional, confidential advice and support to stakeholders at all levels of the organization.
• Highly organized, detail-oriented, and able to work independently.

PREFERRED QUALIFICATIONS

• Strong organizational awareness and understanding of the goals and operations of the Department of Family Medicine and the Faculty of Medicine & Dentistry.
• Knowledge of the University of Alberta’s policies, procedures, and collective agreements, including Faculty Evaluation Committee (FEC) guidelines.
• Familiarity with applicable employment laws and legislation (e.g., human rights, FOIPP, labour relations, immigration).
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
  The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
  L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.
  Note: This opportunity will be available until midnight September 9, 2025, Edmonton, Alberta local time

HR Operations and Process Redesign

• Lead continuous improvement of departmental HR workflows to enhance efficiency and service quality.

Academic & Clinical Faculty Promotion and Review

• Coordinate and manage timelines, documentation, and communication for academic and clinical faculty promotion and review processes.
• Provide administrative support for faculty committees and ensure promotion guidelines align with Faculty criteria.

Academic Recruitment and Onboarding

• Oversee all aspects of academic recruitment, including selection committee coordination, interviews, and contract preparation.
• Develop and maintain onboarding materials to ensure a smooth and consistent experience for new faculty members.

Supervision and Leadership

• Supervise the Department Coordinator, including performance management, training, and daily operational support.
• Promote a collaborative, professional work environment that encourages team development and cross-training.

Strategic Projects

• Support strategic planning and departmental initiatives in collaboration with the ADM and Chair.
• Manage project timelines, deliverables, and reporting to ensure alignment with departmental goals.