Operations Project Specialist at Ultragenyx Pharmaceutical

Woburn, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

117300.0

Posted On

01 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Technical Expertise, Organizational Skills, Microsoft Office, SharePoint Online, Project Management Tools, Communication Skills, Multitasking Skills

Industry

Biotechnology Research

Description

Why Join Us? Be a hero for our rare disease patients At Ultragenyx, we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to do. To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won’t go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices, and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them. Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth – so employees can thrive in all areas of their lives, in and outside of work. Ultimately, we want to be an organization where we would be proud for our family, friends and children to work. If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team. Position Summary: ultrafocused – Work together to fearlessly uncover new possibilities The Operations Project Specialist supports Global Clinical Development leadership teams, working independently and collaboratively to execute operational projects aligned with team and priorities. The role requires strong project management and technical expertise to enable smooth execution of projects and the organizational skills and hands-on experience with technical applications for collaboration and document management. This role will partner with leadership and teams to create solutions and drive projects across the department and teams. Work Model: Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite. Responsibilities: Support functional and leadership meetings and offsites: agenda and meeting management, prepare materials, schedule meetings, prepare and finalize minutes capturing action items. Develop and maintain tracking systems (e.g., Smartsheet, Excel) and dashboards/metrics. Maintain project documentation, planning documents, dashboards, and status reports using SharePoint and other tools. Build and manage SharePoint sites including functional landing page, maintain functional or project documentation, create libraries, lists, workflows, and ensure proper permissions. Support document management including but not limited to using tools like Veeva (RIM, Quality, Document Control, Ultra Trial), Icertis, etc. Act as departmental point of contact, and if warranted, handling sensitive/confidential information. Manage communications and timelines for All Hands Meetings, awards, and publications. Lead or support special projects as needed. Assist with contracts, budget, and purchase orders Support inspections and audits: prepare slides, schedule meetings, prepare minutes, etc. Provide additional operational support as needed. Requirements: Bachelor’s degree in science, business or related field with 3+ years in life sciences/biotech with project coordination or project management support experience Strong knowledge and demonstrated hands-on experience of Microsoft Office (Powerpoint, Excel, Word), SharePoint Online (site creation, document libraries, permissions, workflows), and project management tools (MS Project, Smartsheet or similar). Strong organizational, communication, and multitasking skills with proven ability to work independently #LI-DNI The typical annual salary range for this full-time position is listed below. This range reflects the characteristics of the job, such as required skills and qualifications and is based on the office location noted in this job posting. The range may also be adjusted based on applicant's geographic location. This position is eligible for annual bonus and equity incentives. Actual individual pay is determined by demonstrated experience and internal equity alignment. Pay Range $94,900—$117,300 USD Full Time employees across the globe enjoy a range of benefits, including, but not limited to: · Generous vacation time and public holidays observed by the company · Volunteer days · Long term incentive and Employee stock purchase plans or equivalent offerings · Employee wellbeing benefits · Fitness reimbursement · Tuition sponsoring · Professional development plans * Benefits vary by region and country Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at talentacquisition@ultragenyx.com. See our CCPA Employee and Applicant Privacy Notice. See our Privacy Policy. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us, may be directed to: talentacquisition@ultragenyx.com.

Responsibilities

The Operations Project Specialist supports Global Clinical Development leadership teams by executing operational projects aligned with team priorities. This role involves managing meetings, developing tracking systems, maintaining project documentation, and supporting inspections and audits.