POSITION OVERVIEW

The Operations & Project Support Coordinator is responsible for ensuring day-to-day operational efficiency across crews, equipment, and administrative processes. This role supports project execution, financial follow-up, and forward planning, helping the company stay organized, on schedule, and profitable. Performance will be reviewed monthly, with probationary status based on evaluation.

QUALIFICATIONS & SKILLS

• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Experience with invoicing, estimates, and accounts receivable.
• Good communication skills with both internal teams and clients.
• Attention to detail and problem-solving ability.
• Proficiency in MS Office, project management tools

Performance & Evaluation

• Position is subject to monthly performance reviews.
• Probationary period applies, with continuation based on performance evaluation.

Job Type: Full-time
Pay: From $52,000.00 per year

Language:

• English (required)

Work Location: In perso

• Ensure all equipment is in proper working order, developing checklists and maintenance forms, printing out schematics manuals.
• Confirm all crews have the necessary tools, materials, and resources which will include sourcing and technical shop/repairs that can be on hand to maintain the equipment. Rely the maintenance protocols to PMs.
• Verify daily/weekly checklists are completed.
• Oversee project close-out, including documentation and client hand-off and set up for referral program.
• Prepare and submit estimates to management in a timely manner.
• Process invoicing quickly and accurately.
• Manage accounts receivable, including follow-up with clients as needed.
• Order Materials
• Support weekly “look ahead” schedules and planning.
• Assist with project and operations planning to improve efficiency.
• Setting up new program and systems.