Job title: OPERATIONS SPECIALIST
Location: Singapore
Job reference #: 31131
Contract type: Permanent
Language requirements: Proficient in English
At Eni , we are looking for an Operations Specialist to join Eni Trade & Biofuels (ETB) in Singapore . As a member of the Operations team, you will work closely with traders, analysts and other operators within the Crude and Product team based in Singapore. A certain degree of flexibility is expected in this role, both to share expertise with other members of the Operations team and to provide cover for other operational assignments as needed. The role will also involve close collaboration with a number of other functions, in particular: Oil and Product Traders, Shipping Operations, Scheduling, Credit, Middle Office, Back Office, Insurance, Legal, Finance and Contracts.

ABOUT ENI TRADE & BIOFUELS

ETB is at the cutting edge of sustainability and innovation in the global energy market. As a dynamic force within the Eni group, which is a leader in the energy transition, at ETB we are rapidly establishing ourselves as a key player in the new energy landscape. When you join ETB, you become part of Eni – a leading global energy company with over 32,000 employees in 61 countries. Eni is at the forefront of the energy industry, specializing in exploration, production, transport, marketing and trading of oil, natural gas and biofuels. ETB is the crude oil, refined oil products and biofuels trading and shipping company of Eni. We are a diverse and dynamic team of around 300 professionals distributed in three offices (Rome, London and Singapore) with the addition in Houston of Eni Trading & Shipping Inc. (ETS Inc) which handles marketing of oils and petroleum products for the US market. Our team is also involved in marketing Eni’s oil equity productions, sourcing hydrocarbons and bio feedstocks, and managing the output of our traditional and green refineries.

Main responsibilities :

• Handle the day-to-day operations related to the execution of the full deal life cycle for commodity contracts generated by the relevant Oil Trading Team(s), in an operationally sound and optimal manner for bulk crude, light-ends and/or product tankers and containers.
• Ensure that all obligations arising from the contract and charter party are executed flawlessly, in compliance with Eni’s operational and shipping guidelines.
• Manage supply and delivery/loading schedules with internal and external counterparties, ensuring timely and accurate nomination of ship/cargo date ranges to meet trading objectives, while seeking optimisation and ensuring compliance.
• Nominate inspection companies (e.g. independent inspectors) for cargo quality and quantity controls and ensure consistency in the results obtained.
• Manage storage locations, including stock reconciliations.
• Carry out post-deal activities such as customs clearance, demurrage and claims, ensuring all necessary operational information is communicated in good time.
• Perform tasks and duties in a timely and accurate manner, in accordance with the company’s procedures and Risk Control Matrix.
• Ensure all operational data is entered into the trading/operations system in a timely and accurate manner, maintaining up-to-date records to facilitate effective information flow.
• Maintain and handle all operational records appropriately, in line with internal control guidelines and SOX requirements.
• Interface daily with internal teams including operations, traders, charterers, shipping, invoicing, claims, demurrage and legal, fostering strong working relationships across departments.
• Act as a point of contact for internal and external issues, and actively participate in team meetings to escalate and resolve operational concerns.
• Be available to manage critical issues outside regular office hours. This role may require attention during evenings or weekends from time to time.
• Respond to “on purpose” requests related to operational activities generated by the Trading Team.
• Adhere to the Eni Code of Ethics and all other applicable company policies at all times.

Skills and experience required :

• Strong academic credentials with a numeracy-oriented specialisation.
• Significant experience in an oil trading environment and multi-commodity operational management is essential; experience in biofuels or oil products is considered an advantage.
• Proficiency in handling cargo documentation, bills of lading, inspection activities related to quality and quantity controls, letters of credit (LC), demurrage management (basic calculations and time-bar prevention), voyage orders, customs duties and clearance issues, storage management, ship-to-ship operations, blending, REACH provisions and requirements and cargo insurance matters.
• Good knowledge of commodity and vessel operations, including cargoes, time charters, voyage charters and ships.
• Full command of the English language (written and spoken).
• Analytical mindset, strategic thinking and practical problem-solving skills.
• Innovative, proactive and efficient approach to work.
• Dedicated and results-oriented work ethic.
• Strong attention to detail; organised, structured and logical.
• Awareness of credit recovery processes, procedures, and compliance policies.
• Excellent communication skills and the ability to build and maintain effective relationships both internally and externally.
• Strong team player, capable of working with minimal supervision and leading activities when required.
• Experience working in a global and international organisation.
• Flexibility and adaptability to work in a rapidly changing environment; self-disciplined and resilient under pressure.
• Working knowledge of Microsoft Excel.

• Handle the day-to-day operations related to the execution of the full deal life cycle for commodity contracts generated by the relevant Oil Trading Team(s), in an operationally sound and optimal manner for bulk crude, light-ends and/or product tankers and containers.
• Ensure that all obligations arising from the contract and charter party are executed flawlessly, in compliance with Eni’s operational and shipping guidelines.
• Manage supply and delivery/loading schedules with internal and external counterparties, ensuring timely and accurate nomination of ship/cargo date ranges to meet trading objectives, while seeking optimisation and ensuring compliance.
• Nominate inspection companies (e.g. independent inspectors) for cargo quality and quantity controls and ensure consistency in the results obtained.
• Manage storage locations, including stock reconciliations.
• Carry out post-deal activities such as customs clearance, demurrage and claims, ensuring all necessary operational information is communicated in good time.
• Perform tasks and duties in a timely and accurate manner, in accordance with the company’s procedures and Risk Control Matrix.
• Ensure all operational data is entered into the trading/operations system in a timely and accurate manner, maintaining up-to-date records to facilitate effective information flow.
• Maintain and handle all operational records appropriately, in line with internal control guidelines and SOX requirements.
• Interface daily with internal teams including operations, traders, charterers, shipping, invoicing, claims, demurrage and legal, fostering strong working relationships across departments.
• Act as a point of contact for internal and external issues, and actively participate in team meetings to escalate and resolve operational concerns.
• Be available to manage critical issues outside regular office hours. This role may require attention during evenings or weekends from time to time.
• Respond to “on purpose” requests related to operational activities generated by the Trading Team.
• Adhere to the Eni Code of Ethics and all other applicable company policies at all times