Operations Specialist - Legal at Kairoi Residential

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

0.0

Posted On

13 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Management, Vendor Negotiation, Legal Document Preparation, Project Management, Legal Technology, Communication Skills, Interpersonal Skills, Attention to Detail, Process Improvement, Resource Management, Compliance, Research Skills, Workflow Efficiency, Relationship Management, Deadline Tracking, Legal Processes

Industry

Real Estate

Description

Description Reports To: General Counsel or Legal Operations Manager Summary: The KCounsel Operations Specialist is responsible for ensuring the smooth and efficient operation of the department. This role is primarily focused on tactical execution and day-to-day tasks, process improvement initiatives, managing resources, and supporting the legal team's overall effectiveness. Responsibilities: Oversee the entire lifecycle of vendor contracts, including reviewing, revising, and negotiating routine vendor agreements and construction services agreements. Maintain and organize legal files in a centralized repository and ensure timely renewals or terminations. Lead the negotiation of terms and conditions with vendors, ensuring favorable outcomes that align with business objectives. Ensure that vendors comply with company standards. Manage vendor relationships; including the vendor help email, providing prompt assistance to vendors and resolving issues to maintain positive relationships. Prepare and format legal documents, presentations, and correspondence. Track deadlines and ensure timely completion of tasks. Manage and maintain legal technology systems, including contract management software, and contract lifecycle management tools. Research and implement new technologies to improve department efficiency. Assist with the planning and execution of legal projects. Track project progress and report on key milestones. Identify and resolve project roadblocks. Develop and implement processes to improve workflow and efficiency. Serve as the liaison between the legal department and operations. Collaborate with property associates to ensure compliance with internal policies. Other duties as assigned. Requirements SKILLS AND EXPERIENCE Bachelor’s Degree in Business Administration, Legal Studies, or a related field. Legal Certification or Training. Project Management Certification (PMG, Agile, etc.) is a plus. 2-4 years of experience in a legal operations, contract management, or paralegal role. Experience working with legal departments, managing contracts, or coordinating legal projects is essential. Strong understanding of legal processes and workflows. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite. Proficiency in legal technology tools and software applications. Experience in the property management industry is a plus. Strong attention to detail. Must have a valid driver’s license with no major infractions in the last 12 months.

Responsibilities

The Operations Specialist is responsible for overseeing vendor contracts, maintaining legal files, and managing vendor relationships. Additionally, the role involves improving workflows and supporting the legal team's effectiveness.