POSITION SUMMARY

The UNM Department of Psychiatry & Behavioral Sciences is seeking a highly motivated and detail-oriented individual to serve as their operations specialist. The successful candidate will have excellent problem-solving, communication, and organizational skills while valuing great customer service in a busy administrative office.
The operations specialist will be responsible for the design, development and maintenance of projects to improve operational efficiencies across a large, multi-faceted department with clinical, academic, research, and community missions. Projects may consist of creating and maintaining constituent databases, website maintenance, faculty HR and evaluation processes, facility improvements, administrative improvements and process automations. Will organize and coordinate the implementation of project plans to ensure compliance and timeliness as well as maintenance and improvement of operating efficiency for projects such as clinical contracting, space management, building maintenance and remodeling, and external contracts. The candidate should have a p-card or the ability to obtain one to budget and reconcile accounts.

Some duties will include:

• Create and maintain Smartsheet dashboards, databases and contact lists
• Support website maintenance
• Project Management
• Meeting coordination
• Creating marketing materials, brochures, newsletters
• Oversight and coordination of building maintenance
• Space allocation
• Coordinating office supplies and services, telecommunications, surplus management
• File retention management
• Misc. travel arrangements

The Department of Psychiatry & Behavioral Sciences is a large, multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality clinical mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Learn more about us at https://hsc.unm.edu/medicine/departments/psychiatry/
See the Position Description for additional information.

MINIMUM QUALIFICATIONS

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

PREFERRED QUALIFICATIONS

• Advanced skills in MS Office and Smartsheet
• Demonstrated project coordination and administrative experience including purchasing
• Strong interpersonal and communication skills and ability to work with various constituents including faculty, staff, and students
• Demonstrated experience organizing resources and establishing priorities
• Experience with website maintenance (Cascade)
• Experience with building and equipment maintenance

• Create and maintain Smartsheet dashboards, databases and contact lists
• Support website maintenance
• Project Management
• Meeting coordination
• Creating marketing materials, brochures, newsletters
• Oversight and coordination of building maintenance
• Space allocation
• Coordinating office supplies and services, telecommunications, surplus management
• File retention management
• Misc. travel arrangement