Operations Support Coordinator at PEAK Event Services

Woburn, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

28.0

Posted On

30 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Accounting Tasks, Operational Tasks, Purchase Order Management, Invoice Processing, Scheduling, Equipment Rentals, Labor Arrangements, Systems Improvement, Record Keeping, Cost Job Costing, Inventory Management, Coordination, Time-Sensitive Deadlines, Process Improvement, Microsoft Office Proficiency

Industry

Events Services

Description

Description About Us PEAK Event Services is proud to be the premier event rental and tenting company in the Northeast! Joining the PEAK team means being part of a team that makes it happen. At PEAK, we find joy in bringing important moments to life. To our clients, it all feels like magic, but in reality, there’s a lot of work that goes into our work — strategy, creativity, and grit. Each new event brings its own brand of challenges, and we’re just the team to solve them. We’re motivated and inspired to deliver unique experiences in our own ingenious ways. This extra effort and determination helps us deliver stressless events for our clients, while providing us with transformative opportunities to learn, grow, and spread joy. What You'll Do The Operations Support Coordinator is responsible for streamlining various administrative, accounting, and operational tasks. This role supports multiple departments by managing purchase orders, invoices, scheduling, equipment rentals, and out-of-town labor arrangements. The Operations Systems Coordinator also assists in receiving, purchasing, and continuous improvements to systems and processes. The Day-to-Day Enter and track POs to ensure accurate record-keeping in Concur and POR Follow up on any discrepancies or missing information from sales and operations teams Review, code, and submit invoices for approval. Maintain Operations Pex System. Enter production schedules in scheduling system Reserve and coordinate hotel accommodations for out-of-town and traveling crews. Handle any changes or cancellations for Operations Travel Maintain accurate records of expenses for cost Job Costing. Communicate schedules with OTL Leads. Identify equipment requirements for upcoming projects. Obtain quotes, submit orders, arrange deliveries/pickups and track rental periods to avoid extra costs. Notify relevant teams (warehouse, project managers, accounting) of product arrivals. Execute day-to-day purchasing to replenish inventory or job-specific materials. Assist with season projects Assist as need with transfer process Assist as needed with inventory counts and adjustments Requirements What We're Looking For Must be able to work in team environment Must be willing to perform tasks as assigned in a safe and conscientious manner. Basic accounting knowledge (invoicing, POs, credit card reconciliation). Strong organizational and multitasking skills. Excellent communication for coordinating with multiple teams and vendors. Ability to work independently and handle time-sensitive deadlines. Proficiency in Microsoft Office (Word, Excel) or similar tools. Aptitude for process improvement and systems optimization. Why You’ll Like Working Here Our incredible compensation combo of Competitive Pay, Paid Time Off + Paid Holidays Support for your personal life + wellbeing We like to celebrate + we do it often! Encouragement for Volunteer Days + giving back to our communities We foster and embrace an inclusive and diverse work culture Compensation and Our Full Suite of Benefits $25-$28 Per hour Medical, Dental + Vision Insurance Company-Paid Basic Life + AD&D Insurance Short Term & Long Term Disability Insurance Telehealth + Wellness Flexible Spending Accounts (FSAs) Employee Assistance Program Travel Assistance 401K Retirement Plan + Employer Matching More About Us We’re not just a rental events company – our PEAK Code drives the work we do, every day. We’re partners in problem solving. We collaborate in order to push through challenges and succeed together. We are employers of respect. Our relationships mean the world to us and we hold ourselves to the highest level of accountability. We are advocates for our communities. From sponsoring events and organizations to volunteering and donating our time, we support our communities and are committed to social responsibility. We are keepers of the craft. Our attention to detail, commitment to excellence and devotion to our clients allows us to go “Above and Beyond”. PEAK is an EEO Employer. We seek diversity and culture-add candidates, not necessarily “culture-fits” or more of the same. We believe diversity makes us better, and we seek to create a workplace where all feel a sense of belonging. Please let us know if you need any assistance or accommodation in the application process.

Responsibilities

The Operations Support Coordinator streamlines administrative, accounting, and operational tasks by managing purchase orders, invoices, scheduling, equipment rentals, and coordinating out-of-town labor arrangements for multiple departments. This role also involves assisting with purchasing, system improvements, tracking expenses for cost job costing, and managing equipment rental logistics to avoid extra costs.