🌴 Operations Support Specialist - Job Code: 1775600351965 at Coconut

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

750.0

Posted On

08 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Invoicing, Compliance Checks, Database Management, Email Communication, Excel, Word, NetSuite, Microsoft Office, Teams, Outlook, Google Workspace, Go Canvas

Industry

Staffing and Recruiting

Description

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role: Operations Support Specialist Monthly Rate: $450-750/month Availability: Part-time - 30 hours/week Time Zone: 8:30AM to 4:00 PM ================================================== To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: 1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. 2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ 3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Experience Needed: - Data entry across multiple systems - Submission of invoices - Compliance checks and updates-subcontractor paperwork for completeness and accuracy - Collecting and submitting project closing documents - Work in Go Canvas to push out inspection forms and review submissions - Updating/Cleanup of the database for the contractor network - Ability to write internal and external e-mail communications - Ability to understand and communicate in English - Other job duties as assigned Non-negotiable Requirements: - Ability to work in Excel and Word - NetSuite experience is preferred - Decent comprehension of English, and ability to communicate well via Email Industry/Tools Experience: - Netsuite, Microsoft Office (Teams, Outlook), Google Workspace We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨ ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.

Responsibilities

The Operations Support Specialist will handle data entry, invoice submissions, and compliance checks for subcontractor paperwork. They will also manage project closing documents, update contractor databases, and facilitate internal and external email communications.