OPERATIONS SUPPORT SPECIALIST at Quest Events LLC

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

18.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Accuracy, Internal Transfers Management, Purchase Order Processing, Administrative Support, Dispatch Support, Record Keeping, Cycle Counts, Inventory Audits, Variance Resolution, Order Verification, Scheduling Coordination, Routing Adjustments, ERP Systems Proficiency, Detail-Oriented, Organization, Collaboration

Industry

Events Services

Description

Description The Operations Support Specialist is responsible for supporting daily operational functions within the EventWorks full-service event rental environment. This role plays a critical part in maintaining inventory accuracy, managing internal transfers, processing purchase orders, and providing administrative and dispatch support during peak business periods. This position is primarily office-based but requires regular interaction with warehouse operations to verify inventory, support order accuracy, and ensure seamless coordination between departments. The Operations Support Specialist must be highly organized, detail-oriented, and capable of working efficiently in a fast-paced, high-volume environment. Benefits 401(k) Safe Harbor with 5% employer match Medical, dental, vision, and life/disability insurance offerings PTO and Holiday Pay Employee Referral Bonus Program Annual performance-based pay increases Career advancement and leadership development opportunities Key Responsibilities Maintain accurate inventory records for all rental equipment including tents, linens, tables, chairs, and event assets. Create, manage, and track internal inventory transfers between warehouses, departments, and event orders. Generate and manage purchase orders, ensuring timely ordering and accurate documentation of incoming inventory. Monitor inventory levels and proactively communicate shortages or replenishment needs. Assist with cycle counts, physical inventory audits, and reconciliation of discrepancies. Investigate and resolve inventory variances, working cross-functionally with warehouse and operations teams. Verify order accuracy and support equipment readiness for upcoming events. Provide dispatch support during peak seasons, assisting with scheduling coordination, routing adjustments, and communication with field teams. Maintain accurate records and reporting within inventory and ERP systems. Collaborate with warehouse, dispatch, and operations teams to ensure smooth and efficient workflow. Occasionally walk the warehouse floor to validate inventory, inspect equipment, and support operational needs. Requirements Qualifications 1–3 years of experience in inventory control, warehouse operations, logistics coordination, or a related field. Strong attention to detail with a high level of accuracy in data entry and recordkeeping. Highly organized with the ability to manage multiple priorities and deadlines. Proficiency in basic computer systems and inventory or ERP software. Strong communication skills and ability to collaborate across departments. Ability to work in a fast-paced, team-oriented environment. Comfortable working in both office and warehouse settings as needed. Preferred Experience Experience in the event rental or logistics industry. Familiarity with inventory or ERP systems such as IntelliEvent, Point of Rental, RentalWorks, or Goodshuffle. Experience creating purchase orders and managing vendor relationships. Exposure to dispatch operations or transportation coordination. Physical Requirements Must be able to walk through warehouse spaces and navigate aisles and storage areas. Ability to occasionally lift and carry items up to 50 lbs when assisting with inventory or transfers. Ability to bend, reach, and stand for extended periods while performing inventory or warehouse support tasks. Comfortable working in varying warehouse conditions, including temperature changes. What We Offer Competitive pay. Opportunities for growth within operations and logistics. Fast-paced and dynamic event industry environment. Collaborative and team-oriented workplace.

Responsibilities

This specialist supports daily operational functions by maintaining inventory accuracy, managing internal transfers, processing purchase orders, and providing administrative and dispatch support during peak times. The role involves office work with necessary interaction on the warehouse floor to ensure seamless coordination and order readiness for events.