Orchestra Librarian at Dallas Symphony Association Inc

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

0.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Music Preparation, Score Reading, Orchestral Repertoire, OPAS, Music Notation Software, Adobe Acrobat, Proofreading, Library Management, Copyright Knowledge, Communication Skills, Organization, Time Management

Industry

Performing Arts

Description

Description Position Summary The Orchestra Librarian plays a vital role in the artistic success of the Dallas Symphony Orchestra by preparing, managing, and maintaining all music materials for rehearsals and performances. This role operates in a fast-paced, highly detailed, and deadline-driven environment, working closely with conductors, musicians, and cross-functional teams to ensure the highest standard of performance materials. As part of a collaborative library team, the Orchestra Librarian helps deliver seamless musical operations across all DSO programs and concerts. Key Responsibilities Music Preparation & Library Operations Acquire, prepare, and organize music for all DSO programs, including Classical, Pops, Youth, Family, Teen, and special series Order, rent, or purchase scores and parts as needed Proofread, edit, and mark parts and scores to performance standards Prepare and distribute performance materials, including bowings, cuts, and inserts Extract and create specialized parts or excerpts as required Serve as Librarian on duty for rehearsals and performances Collaboration & Artistic Support Partner with conductors, musicians, and Artistic, Operations, and Education teams throughout the repertoire preparation process Provide music services to conductors and orchestra members, including part adjustments, repairs, and practice materials Support audition processes through the creation of excerpts and audition books Performance & Production Support Coordinate with Stage Management and Orchestra Personnel to ensure accurate stage setup for rehearsals and concerts Assist with concert production materials, including concert order sheets and documentation Library Systems & Administration Maintain accurate repertoire data using OPAS and other systems Generate concert documentation and reports, including ASCAP/BMI submissions Catalog and organize orchestra and choral library materials Assist library leadership with special projects and ongoing operations Values in Action At the Dallas Symphony Orchestra, our work is guided by three core values: Integrity We demonstrate accountability, precision, and professionalism in every detail—from the accuracy of our music materials to the reliability of our performance support. We honor our commitments to artists, colleagues, and our community. Creativity We approach challenges with curiosity and innovation, finding solutions that elevate both artistic quality and operational excellence. We embrace new tools, processes, and ideas that enhance the performance experience. Connection We collaborate across teams and build strong relationships with musicians, conductors, and staff. Through our work, we help create meaningful artistic experiences that connect performers and audiences. Requirements Education & Experience Bachelor’s degree in Music or a related field required Professional orchestral training or equivalent experience preferred Musical Expertise Advanced ability to read full orchestral scores and parts Strong knowledge of orchestral repertoire, style periods, and instrumentation Experience preparing professional-level orchestral materials with precision and accuracy Familiarity with copyright considerations and music publishing practices Technical Skills Proficiency in Microsoft Office and Adobe Acrobat Experience with OPAS or similar repertoire management systems Working knowledge of music notation software (e.g., Sibelius, Dorico, Finale, or MuseScore) Familiarity with Adobe Photoshop a plus Core Competencies Exceptional attention to detail and organizational skills Strong written and verbal communication skills Ability to manage multiple priorities and tight deadlines Self-motivated with the ability to work both independently and collaboratively Service-oriented mindset with a commitment to supporting artists and colleagues Additional Requirements Availability to work evenings, weekends, and non-traditional hours as needed for rehearsals and performances Working knowledge of common musical terms in English, German, and Italian Physical Requirements Frequent standing, walking, and use of hands for handling music materials Ability to lift and move materials up to approximately 30–40 pounds Close vision and focus are required for detailed music preparation

Responsibilities

The Orchestra Librarian prepares and manages all music materials for rehearsals and performances across various symphony programs. This includes acquiring scores, editing parts, and collaborating with conductors and musicians to ensure artistic success.