Order Management Specialist at BP Fuel Garage

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Order Management, Relationship Management, Communication, Attention To Detail, Problem Solving, Prioritization, Multi-tasking, Influencing Skills, Decision Making, Analytical Thinking, Commercial Acumen, Conflict Management, Resilience, Digital Fluency, Workload Prioritization

Industry

Oil and Gas

Description

Entity: Finance Job Family Group: Business Support Group Job Description: The Order Management (“OM”) Specialist is the customer’s key contact point when placing orders for International, Domestic Marine and Energy products and services. The role includes helping to manage the customer relationship on behalf of International, Domestic Marine and Energy, and managing the entire order to invoice process are the key activities within the Order-to-Cash (O2C) process. The OM Specialist is expected to ensure customer order is aligned with brand offer before order placement, and keep customer appraised of the delivery progress (i.e. changes to vessel ETA and nominated port, product shortages, out of hours incidents, price enquiries etc). Therefore, the role requires: deep understanding of customer service processes, and demonstration of customer service and ownership attitude; and, understanding of complexities in the shipping, marine and energy market, and its global supply network. Key Results / Accountabilities: Establish and manage strong relationship between distributor/supplier, customer and sales manager by being the primary point of contact for customers. Expected to have regular communication with purchasers, Chief Engineers/ Ship Captain, Sales Managers and Supply / Logistics staff anywhere in the world. Responsible for all day-to-day customer service related operational tasks such as, receiving enquiries and orders from customers through phone, email and fax, are all diligently attended and completed (all necessary information are collected and promptly acknowledged and that the order meets the business/customer expectations.) within the contractual turnaround time. Accountable to ensure all the orders are accurate, compliant, informative and good quality. Ensure strong collaboration with Credit team to ensure sufficient credit for order can be processed smoothly. Take proactive action to monitor the orders to ensure orders are delivered on time. Highlight/escalate to superior/line manager for any potential issue with the order that could result in customer concerns. Responsible to record and log all customer complaints and non-conformances in given portals/databases. Key Challenges: Managing an order through multiple systems (Salesforce, Genesys, SAP, Manta, JDE, etc.) High attention to detail to ensure delivery is on time whereby placement of order must be accurate and on time to meet the supply lead time. Ensure the order is accurately priced to have an accurate invoice generated to the customer. Managing the vessel at different geographics and timezone. Qualification & Experience and Competencies: Education and Experience Bachelor’s degree or higher in Business, Computer / Information Technology, Engineering, or equivalent. Accredited as Lean Practitioner is desirable. Preferred Criteria Shared service centre experience. Oil and gas industry experience. Stakeholder engagement (internally & externally) Written and spoken proficiency in English language Able to prioritise, handle urgent issues and situations, following through to resolution in a timely manner and focusing efforts to deliver business values Able to multi-tasks and work in a highly dynamic yet fast-moving environment Deep experience of working in a customer focused environment. Good interpersonal, influential and decision-making skills in order to manage relationships with key stakeholders and customers. At bp, we provide the following environment and benefits to you: A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued Possibility to join our social communities and networks Learning opportunities and other development opportunities to craft your career path Life and health insurance, medical care package And many other benefits. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status Travel Requirement No travel is expected with this role Relocation Assistance: This role is not eligible for relocation Remote Type: This position is a hybrid of office/remote working Skills: Agility core practices, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Conflict Management, Creativity and Innovation, Customer centric thinking, Customer enquiries, Customer experience, Customer Service, Customer-Support, Customer Value Proposition, Digital Fluency, Resilience, Self-Awareness, Sustainability awareness and action, Understanding Emotions, Workload Prioritization Legal Disclaimer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us. If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks. This careers site is for bp contractors only. Please do not refer or share the role(s) with anyone who is not currently a contractor at bp. We’re an international energy company with global scale, ambitious plans and a team of brilliant people delivering energy to the world, today and tomorrow.

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Responsibilities

The Order Management Specialist acts as the primary customer contact for placing orders for International, Domestic Marine, and Energy products, managing the entire order-to-invoice process within the Order-to-Cash cycle. Key duties involve maintaining strong customer relationships, ensuring order accuracy and compliance, monitoring delivery progress, and proactively escalating potential order issues.