Orientation and Training Administrator

at  Fluor Corporation

Reporting to the Orientation and Onboarding Coordinator, the Orientation and training administrator is responsible for the administration of orientation and onboarding process (badging) at the project site in Kitimat, BC.
Primary Job Duties/Functions:
1. Greet, register, and consolidate orientation and onboarding attendees.
2. Set up and prepare the orientation and onboarding facility for daily activities.
3. Maintain department files for security, orientation and onboarding, and training departments.
4. Process and book all incoming requests for site orientation and onboarding.
5. Prepare a list of confirmed orientation attendees and submit to security personnel the night before scheduled orientation and onboarding.
6. Photocopy and prepare necessary new-hire packages.
7. Collect and log required information from attendees.
8. Photograph orientation and onboarding attendees and produce ID/site access badges and troubleshoot equipment malfunctions.
9. Distribute ID/site access badges with company completion packages.
10. Process applications for camera and vehicle passes.
11. Produce replacement ID badges as required.
12. Log all badges distributed on a daily basis.
13. Maintain attendee log using Microsoft Excel and produce reports as requested.
14. Order office supplies and maintain stock.
Working Conditions:
1. Project site/field working conditions.
2. Onsite-site project workspace of various conditions which may include temporary office facilities and exposure to moving, mechanical parts and vibration, high precarious places, fumes or airborne particles and various levels of outside weather.
3. Ability to work various work schedules

BASIC JOB REQUIREMENTS

1. Office Administration certification from a credited institution is preferred.
2. High School diploma is required.
3. 5-7 years previous administrative experience.

PREFERRED QUALIFICATIONS

1. Strong communication and customer service skills
2. Advanced computer and software skills (including Microsoft Excel and Access) to include the use of word processing and email as well as the advanced use of spreadsheets and electronic presentations.
3. Ability to prioritize and multi-task.
4. High level of organizational and report generation skills and ability to work independently with limited supervision.
5. A team player who is flexible and exercises good decision making.
6. Fluent in English with above average writing skills.
7. Ability to attend to detail and work in a time-conscious and time-effective manner.
8. Strong team spirit and the ability to deal with negative people.
9. Strong attention to detail, including ability to consistently follow procedures within strict time constraints.
10. Ability to troubleshoot problems and rectify problems in a timely manner. Also ability to identify systemic problems and recommend solutions to make continuous improvements.
    Preferred Experience/Knowledge:
11. 10 years of related experience, preferably directly related to large-scale construction orientation and onboarding. Alternatively, 10 years of combined experience in financial bookkeeping, logistics, or health care administration.
12. Canadian Privacy Legislation and/or Canadian Medical Records Legislation.
    Candidates local to Kitimat, BC or surrounding areas are preferred.