JOB DESCRIPTION:

The Outbound Coordinator is responsible for scheduling outbound shipments to ensure uninterrupted and timely deliveries to the Regional Distribution Center (RDC) and customers. Maintain SAP and Warehouse Management System (WMS) and Factory Dispatch System (FDS) to reflect accurate finished goods production and inventory levels. Maintain and coordinate yard management system.

• Scheduling outbound shipments by arranging for transportation of finished goods to Mars warehouses and customers. This includes understanding vehicle usage and documentation, distribution network, and inventory management.
• Schedule direct customer shipments by working with Mars Customer Care and Replenishment teams, matching production schedules, maintaining records, and coordinating with appropriate carriers and customer warehouses.
• Accountable for all finished good production credit by item, quantity, and code date. Reconcile any discrepancies in WMS (Warehouse Management System) and SAP, while communicating with Service and Finance and Mars Warehouses where needed.
• Accountable for all inventory adjustments related to finished goods.
• Orchestrate with the Shipping department loading trucks to meet specific weight and/or pallet targets as well as timely loading to ensure on time and complete.
• Troubleshoot issues with deployments of finished goods, RDC, and customer direct shipments. Issues caused by changing production schedules, deployments, SAP/FDS/WMS download problems and recommended shipments.
• Constant interpersonal communication with all trucking companies on present and future loads, yard allocation, loaded, empty and rejected trailers in the yard
• Manage, report, action (if necessary) deployment accuracy, OS&D (over, short, and damage) reporting, Truck Load Utilization with shipping associates as well as site management.
• Will be an Outbound Key User for the site.
• Actively participate in system improvement and responsibility to develop an in-depth knowledge base while working with system experts.
• Must learn and be proficient in SAP applications as well as JDA.
• Identify system performance issues and resolve them accordingly.
• Possess effective interpersonal and teamwork communication skills.
• Possess effective speaking, writing, listening, and presentation skills. Communicate well to all levels.
• Able to assume other duties as assigned by management.