PA/Team Administrator at MBIEPROD

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

70525.0

Posted On

07 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Administrative Support, Communication Skills, Decision-Making Skills, Proactive Working Style, Initiative, Task Prioritisation, Microsoft Office, Outlook, Relationship Building, Public Sector Experience, Diary Management, Travel Arrangement, Meeting Coordination, Document Preparation, Contract Processing

Industry

Government Administration

Description

Discover a career with purpose at MBIE Seeking a highly organised and motivated administrative professional. Provide support services to branch leaders and wider team Two full-time permanent roles One fixed-term role (until 23 January 2027) Wellington-based Salary $60,727 - $70,525 plus Kiwisaver and wellbeing benefits Tēnei tūranga - About the Role: The Energy Markets and Resource Markets branches in MBIE are looking for superstar Personal Assistants/Team Administrators to provide support to our people leaders and teams. We are seeking self-starters with strong administrative and coordination skills. We currently have openings in both the Energy Markets Business Support team, and the Resource Markets Programme and Branch Services team. We are friendly and energised teams, where our PA/Team Administrators are pooled together alongside project and programme coordinators, and report directly to a Team Leader (Energy Markets) or Manager Programme and Branch Services (Resource Markets). We have an ambitious and exciting work programme ahead to lead the energy and resource sector’s transition to a low-emissions economy. The branches are responsible for providing robust strategic, policy and regulatory advice on energy markets, operational regulation, and compliance services. These teams support their respective branches (Energy Markets & Resources Markets), totalling around 150 people. Our branches have a great culture and are a positive working environment with meaningful connections. You’ll be responsible for things like diary management, monitoring of shared mailboxes, preparation of documentation, arranging travel, arranging workshops, meetings and minutes and processing contracts, invoices and accruals. You will quickly shape this role to your style and ensure the office is running smoothly. We operate in a fast-paced, dynamic environment and we enjoy the challenge of working to meet key priorities and tight deadlines. Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required Sound judgement and decision-making skills Is comfortable working independently without needing constant direction Strong written and interpersonal communication skills A proactive working style and strong initiative Able to quickly pivot between tasks, use your initiative and prioritise effectively Skilled user of Outlook, Microsoft Office and other business systems (finance, HR) Ability to build strong relationships with others in order to work effectively in a team environment Willingness to work in a flexible and dynamic environment Ability to work under pressure in a complex environment Experience working in the public sector or councils would be an advantage Experience in providing personal and administrative support to managers and teams would also be an advantage Must have the legal right to live and work in New Zealand. Ētahi kōrero mō MBIE - About MBIE: MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders. We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable. People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours. Mahi Tahi – Better Together Māia – Bold and brave Pae Kahurangi – Build our Future Pono Me Te Tika – Own It Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'. MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities. E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga. Me pēhea te tono - How to Apply: Click here to view a position description. When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process. Email Marie Manley at marie.manley2@mbie.govt.nz quoting ref MBIE/18455 if you have any further questions. Applications close on Tuesday 21 October 2025, at 11:59pm.

Responsibilities

Provide support services to branch leaders and the wider team, including diary management, travel arrangements, and documentation preparation. Ensure the office runs smoothly in a fast-paced environment while meeting key priorities and deadlines.