PA/Team coordinator, Equity at Wellcome Trust

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

38300.0

Posted On

05 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Diary Management, Communication Skills, Organizational Skills, Document Management, Meeting Coordination, Expense Processing, Initiative, Attention to Detail, Microsoft Office, SharePoint, Multi-tasking, Prioritization, Collaboration, Inclusivity, Logistics Coordination

Industry

Non-profit Organizations

Description

Salary: £38,300 Closing date: Monday, 19 January 2026 Contract type: Permanent Interview dates: w/c 9th Feb (Remote/Online) The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health. These challenges need the bold science we support, but they won’t be solved by science alone. We are looking for one PA/Team Coordinator to join our Equity team. Where in Wellcome will I be working? The PA/Team coordinator roles are new and exciting roles within the Equity team tasked to help us achieve more impact from our mission, by focussing on the people and communities most affected by the health challenges we take on. This role will support our Equitable Research Practice (ERP) team. The Equitable Research Practice team partners across Wellcome’s Strategic Programmes, embedding equity in our research agendas. What will I be doing? We are looking for one PA/Team Coordinator, to provide administrative support to 2-3 Leadership members within the ERP team, assist with the co-ordination and logistics of team activities, and ensure the smooth running of each team. As a PA/Team Coordinator, you will: Manage diaries for leadership members and act as a point of contact for internal and external stakeholders Complete expenses and process invoices on behalf of Leadership members Prepare papers for internal and external meetings, attending such meetings and producing minutes as required. Implement and maintain excellent document and filing management systems Arrange travel and meetings for Leadership team members and team. Lead on the planning and coordination of regular full team meetings, away days & socials, including scheduling, producing agendas and minutes. Contribute to a diverse and inclusive culture across the organisation, collaborating across departments. Is this job for me? We are looking for a candidate who possesses strong administrative experience, exemplified by their proficiency in managing complex calendars, drafting correspondence, and preparing agendas and paperwork for meetings. A candidate that takes initiative and meets deadlines is vital alongside good organisational skills. We’d love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication. To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role. Minimum Criteria: PA or administration experience Advanced IT Skills – excellent working knowledge of Microsoft Office software including SharePoint. Ability to multi-task, prioritise, take initiative and work to deadlines. Methodical and organised approach to work with very high attention to detail. You can view the full job description on our website You can read more about the benefits we offer our employees on our website Our Hybrid Way of Working We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office. Diversity and Inclusion is at the heart of everything we do Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at jobs@wellcome.org. #LI-CD1 #LI-Hybrid We support researchers, we take on big health challenges, we campaign for better science, and we help everyone get involved with science and health research. Wellcome isn't just a supporter of great ideas, it's a great place to work. We offer excellent benefits and help our employees to develop in an open, respectful culture where differences are valued.

Responsibilities

The PA/Team Coordinator will provide administrative support to leadership members within the Equitable Research Practice team and assist with team activities. Responsibilities include managing diaries, coordinating meetings, and ensuring smooth team operations.