ARE YOU HIGHLY ORGANISED, PROACTIVE, AND READY TO SUPPORT AT THE HIGHEST LEVEL?

We’re looking for a Personal Assistant and Office Manager to join our team at Oximio in Huntingdon. This is an exciting hybrid role that combines executive support with office management responsibilities in a purpose-driven organisation dedicated to accelerating research and treatments for all living beings.

EXPERIENCE

• Demonstratable experience in Executive support.
• Demonstratable experience in office administration.
• Experience working with highly confidential information.

SKILLS & KNOWLEDGE

• Excellent computer skills, including high degree of proficiency in Microsoft Word Excel, Outlook and PowerPoint.
• Strong numeracy skills.
• Exceptional attention to detail that delivers quality information.
• Ability to multitask.
• Clear, caring and honest communication skills.
• Fluent in English language written and verbal.
• Ability to deliver on commitments.

• Coordinating appointments and managing the MD calendar and schedule.
• Prepare meeting agenda, performance research for meetings and take minutes during meetings.
• Coordinating domestic and international travel, including flights, hotel, and car rental reservations.
• Producing reports, composing correspondence, and drafting when required.
• Liaise with client and business guests.
• Organise media appearances and events.
• Maintain electronic filing, ensuring processes and software are up to date and in working order.
• Overseeing general office operation.
• Greeting visitors, answering incoming calls and delivery world-class service to our clients.
• Purchasing office supplies and equipment and maintain proper stock levels.
• Creating presentations and other management-level reports.
• Supports the execution of Strategic Objectives within the company.
• Helps preparing internal communication, maintain employee – employer communication.
• Supports in cascading information, follow up and monitor timely execution.
• Supports the MD by creating reminders, tracking progress of initiatives.
• Maintain strong working relationships with other relevant departments including IT, Sales, Finance, Legal, HR and Operations.