JOB SUMMARY

RAF Brize Norton is one of the largest station’s within the Royal Air Force with approximately 7600 personnel – a combination of military, civilian and supporting contractors, together maintaining the highly operational output of both regular and reserve units. The Station is home to the RAF’s Strategic and Tactical Air Transport (AT) and Air-to-Air Refuelling (AAR) forces, as well as host to many lodger units and personnel from all armed services. With its mixed fleet of aircraft RAF Brize Norton provides rapid global mobility in support of UK overseas Operations and Exercises, as well as Air-to-Air Refuelling support for fast jet aircraft both on Operations and in support of UK Homeland Defence. Our mission is to “Prepare for and deliver global Air Mobility Operations”. We seek excellence in all we do to deliver world-class Air Mobility, maintaining strong and effective relationships with everybody. Our Station’s vision is to Sustain Operational Excellence while we Deliver Together Safely and make RAF Brize Norton a Better Place to work and live.
This position is advertised at 37 hours per week.

JOB DESCRIPTION

The position being recruited into – PA to the Station Commander and Officer Commanding Operations Support Wing (OC OSW)– sits within the Command Support Team and provides administrative support to the Commander. Principally, the post supports them in delivery of their duties and tasks by ensuring the smooth running of the outer office. The position also acts as the key interface and first point of contact for the Commander and deals with enquiries from both within RAF Brize Norton and the wider MoD. The highest discretion in relation to sensitive staffing and legal matters is required.

You will report to the Squadron Leader (SO2) Station Executive Officer and as PA you will be responsible for the following duties:

• Constructing a structured working day for the Station Commander, planning and coordinating all meetings, visits and office calls using the electronic and paper diaries; minimising disruption and ensuring efficient use of time. As well as amending their diaries effectively and promptly to avoid clashes.
• Maintaining and managing the Station Commander’s information flow through email, verbal briefing, and hard copy. During the Station Commander’s absence from the office; use initiative to action important issues and to divert non-essential items along with providing all Secretarial support.
• Collating briefing papers for meetings to ensure the Station Commander is properly briefed by the appropriate Staff Officers. Papers/briefs to be produced within an appropriate timescale prior to the meeting. Co-ordinate and monitor, where possible, to ensure that work is received and actioned in time to meet internal and external deadlines.
• Maintaining and manage the Station Commander’s outer office – tasks to include:
• Co-ordinating any travel arrangements or visit clearances.
• Ensuring all relevant security regulations are adhered to in relation to daily working practise and assets security. Keep a central record of all files, including Secret, held by the Commander and destroy as per JSP 440.
• Construct a structured working day for OC OSW, by planning and co-ordinating all meetings and office calls via their electronic diary, minimising disruption and ensuring efficient use of time. Amending the diaries effectively and promptly to avoid clashes.
• Act as Team Site manager for the Air-BZN-Execs TEAMS area.
• Acting as Team Site Administrator (TSA) for the Command Support Team SharePoint.
• Submitting and co-ordination of work service requests for the Station Commander’s workspace.

Any other admin duties as required, commensurate with the grade.

BEHAVIOURS

We’ll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Managing a Quality Service
• Working Together
• Delivering at Pace

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

You will report to the Squadron Leader (SO2) Station Executive Officer and as PA you will be responsible for the following duties:

• Constructing a structured working day for the Station Commander, planning and coordinating all meetings, visits and office calls using the electronic and paper diaries; minimising disruption and ensuring efficient use of time. As well as amending their diaries effectively and promptly to avoid clashes.
• Maintaining and managing the Station Commander’s information flow through email, verbal briefing, and hard copy. During the Station Commander’s absence from the office; use initiative to action important issues and to divert non-essential items along with providing all Secretarial support.
• Collating briefing papers for meetings to ensure the Station Commander is properly briefed by the appropriate Staff Officers. Papers/briefs to be produced within an appropriate timescale prior to the meeting. Co-ordinate and monitor, where possible, to ensure that work is received and actioned in time to meet internal and external deadlines.
• Maintaining and manage the Station Commander’s outer office – tasks to include:
• Co-ordinating any travel arrangements or visit clearances.
• Ensuring all relevant security regulations are adhered to in relation to daily working practise and assets security. Keep a central record of all files, including Secret, held by the Commander and destroy as per JSP 440.
• Construct a structured working day for OC OSW, by planning and co-ordinating all meetings and office calls via their electronic diary, minimising disruption and ensuring efficient use of time. Amending the diaries effectively and promptly to avoid clashes.
• Act as Team Site manager for the Air-BZN-Execs TEAMS area.
• Acting as Team Site Administrator (TSA) for the Command Support Team SharePoint.
• Submitting and co-ordination of work service requests for the Station Commander’s workspace