THE VACANCY

Join us at Quarriers as a Panel Support Assistant & Administrator in Glasgow with our Quarriers Shared Lives Family Placement Service and Quarriers Fostering Service. This is an amazing opportunity for someone who has a strong background in administration and looking to make a difference daily by making sure everyone’s voice is heard.

YOUR NEW OPPORTUNITY

This role with the Shared Lives Family Placement and Fostering services is to ensure the smooth running of the panels for both services.
The Panel Support Assistant will raise matters as they occur to address them in a timely manner to prevent disruption or delay to panel business. This may include arranging for additional Panel Members to be available at short notice or making changes to the agenda or the dates when panel are held. There can be many and varied changing tasks which are time consuming, and the administrator role allows for this.
At Quarriers we are always looking at new ways to streamline processes, so we are looking for someone who has used AI minute taking previously and would be happy to lead the way forward with new technology, meaning we keep accurate and up to date records of the panel discussions.
Working pattern: This is a full-time role offering 35 hours per week, primarily based in our Glasgow Regional office located in Springburn. There will be travelling required for visits and panel meetings, this means the successful candite will need to have a full UK driving licence with daily access to your own vehicle.

REQUIRED QUALIFICATIONS & SKILLS

• Previous administrative experience, ideally within social care or public sector
• Strong organizational abilities with excellent attention to detail
• Proficiency in Microsoft Office applications
• Exceptional written and verbal communication skills
• Ability to maintain strict confidentiality
• Knowledge of data protection principles
• Experience taking minutes in formal meetings
• Understanding of Scottish fostering regulations (desirable)
• SVQ Level 3 in Business Administration or equivalent (desirable)

ABOUT US

Quarriers is one of Scotland’s leading social care charities. We provide practical care and support for vulnerable children, adults and families who face extremely challenging circumstances. We challenge poverty and inequality of opportunity to bring about positive changes in people’s lives.

• Schedule and coordinate regular fostering panel meetings, arranging suitable venues and ensuring all panel members are notified
• Prepare and distribute documentation to panel members within Scottish legal timeframes
• Manage sensitive applicant information in accordance with data protection regulations
• Take detailed minutes during panel meetings and produce accurate records of proceedings
• Liaise with social workers to ensure all necessary documentation is available for panel consideration
• Maintain comprehensive records of panel decisions and recommendations
• Process panel member expenses and payments
• Support the Panel Chair with administrative requirements
• Track timescales to ensure compliance with Scottish fostering regulations
• Act as the primary point of contact for panel members and applicants regarding administrative matters