JOB DESCRIPTION

Job Title: Paralegal Administrator
Faculty/Directorate: Financial Services
Grade: E
Location: High Wycombe
Hours: 37
Responsible to: Procurement Manager
Responsible for: N/A

KNOWLEDGE & EXPERIENCE

Delivering an excellent customer experience
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Experience in a legal or administrative role with contractual responsibility.
A/I
Experience of dealing with complicated contracts and other complex issues calmly and effectively.
A/I

SKILLS

Digitally able and proficient in Microsoft tools e.g. Excel/Word/Outlook
A/I
Ability to work under pressure and manage multiple priorities effectively.
A/I
Able to communicate effectively both verbally and in writing
A/I

JOB PURPOSE:

To provide advice and administrative support across the University on all of it’s legal matters and third party contractual arrangements, liaising with internal and external stakeholders.
To practice an inclusive approach and support building an inclusive university community where people can be themselves.

MAIN DUTIES & RESPONSIBILITIES OF THE ROLE:

Legal Support:

• Assist in drafting and reviewing legal documents, including contracts, agreements, and court pleadings.
• Conduct legal research and prepare reports.
• Manage case files and maintain accurate and up to date records.
• Take legal support instructions from internal stakeholders and where necessary, working alongside the Head of Procurement, procure indemnified external legal advice/support and manage the end-to-end process to its successful conclusion in the most efficient, relevant, and cost-effective way.

Administrative Tasks:

• Manage correspondence and communication with internal clients, courts, various regulatory bodies and other legal entities.
• Schedule meetings and manage calendars for external legal counsel.
• Check external legal charges and payments.
• Manage the storage and execution of Major contracts/agreements that meet the University’s constitutional and contractual requirements.

Compliance and Regulation:

• Ensure the University is compliant with up to date HE/OFS policies and legal regulations.
• Assist in the preparation and submission of regulatory documents.

Client Interaction:

• Provide support to internal stakeholders, answering queries and providing updates on case progress.
• Take witness statements and prepare documentation for court proceedings.

Team Collaboration:

• Collaborate with other members of the University’s Colleges and Departments and university staff.
• Participate in team meetings and contribute to strategic planning.
• Comply with relevant legislative and other requirements (e.g., the Data Protection Act 2018 and GDPR; Health and Safety; UKVI; and Equality and Diversity) in all working practices.
• Such other duties temporarily or on a continuing basis, as may reasonably be required.