Paralegal/Executive Assistant at SINGLETON SCHREIBER LLP

Spokane, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

90000.0

Posted On

08 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Case Management, Client Meetings, Meeting Preparation, Meeting Scheduling, Collaboration, Communication, Professionalism, Resilience, Organizational Skills, Verbal Communication, Written Communication, Interpersonal Skills, Customer Service, Microsoft 365, FileVine, Paralegal Certificate

Industry

Law Practice

Description

Job Details Job Location: Spokane, WA Office - Spokane, WA 99201 Salary Range: $80,000.00 - $90,000.00 Salary Singleton Schreiber, LLP, is seeking an organized, proactive, and detail-oriented, candidate to join our Spokane, Washington team. This is an in-person position at Singleton Schreiber’s office in downtown Spokane, with generous telework options. SALARY: $80,000-$90,000 annually Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role. DUTIES & RESPONSIBILITIES: Case Management: Opening and maintaining files for existing and incoming cases. Creating appendices Prepping pleading shells Filing cases and pleadings as needed. Client meetings: coordinate and participate in client meetings regarding case intake, case follow-up, and discovery requests. Meeting Preparation: Ensure executive is prepared for all meetings and interactions throughout the day; collect, research, and prepare all briefing materials and follow-up after each to schedule or coordinate any immediate takeaways. Meeting Scheduling: Coordinate and schedule Zoom and Teams calls with clients and other parties. Collaboration: Effectively communicate and collaborate with organization leaders and department managers to create smooth and efficient workflows for the attorneys. Communication: Facilitate internal corporate communication and personal communication with vendors and associates as needed. Professionalism: Remain neutral and extremely professional in presence with a strong customer service focus and high level of discretion with confidential information. Resilience: Thrive in a fast-paced, deadline-driven environment, remaining resilient, resourceful, and solution-oriented. Memberships: Manage membership dues, multi-state bar licensing, MCLE log and seminar registrations for attorneys. Other Duties: Perform other duties and responsibilities as assigned. QUALIFICATIONS AND REQUIREMENTS: 5+ years of experience in a law firm setting. Paralegal Certificate preferred. Experience with FileVine preferred. Proficient in Microsoft 365 products such as Outlook, Word, Excel, PowerPoint, Teams, etc. Exceptional organizational skills with an ability to think proactively and prioritize work. Excellent verbal and written communication skills. Excellent ability to exercise discretion and confidentiality with sensitive company information. Excellent interpersonal and customer service skills. Benefits At Singleton Schreiber, we value the hard work and dedication of our team, and we’re proud to offer a benefits package that reflects that commitment. Our goal is to support your well-being, growth, and work-life balance through a wide range of meaningful perks: 100% employer-paid health, dental, and vision insurance for employees and dependents $50,000 in life insurance provided at no cost 401(k) plan with 6% dollar-for-dollar employer match after probationary period Generous paid parental leave for birth, adoption, or fostering Dependent care reimbursement up to $3,500/month Healthcare and Dependent Care Flexible Spending Accounts (FSAs) Monthly commuter reimbursement up to $100 for public transportation Home office reimbursement: $150 for a desk, $150 for a chair (one-time) $25 work-from-home allowance each pay period for hybrid and remote staff Up to $5,250/year in tuition reimbursement for professional development State bar and approved professional association dues covered $30 Grubhub lunch credit every first Friday of the month Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time NONDISCRIMINATION STATEMENT: Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.

Responsibilities

The Paralegal/Executive Assistant will manage case files, coordinate client meetings, and prepare materials for executive meetings. They will also facilitate communication within the organization and handle membership dues for attorneys.