Paralegal & Legal Assistant at Skyview Group Inc

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

0.0

Posted On

18 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Paralegal Experience, Corporate Governance, Entity Management, Regulatory Compliance, Document Management, Microsoft Office Suite, Research Skills, Legal Databases, Communication Skills, Attention to Detail, Interpersonal Skills, Policy Management, Due Diligence, Meeting Support, Administrative Support

Industry

Financial Services

Description

Description Skyview Group (“Skyview”) is an employee-owned professional services firm that supports clients in investment management, banking & capital markets. This position would support NexBank, part of NexBank Capital, Inc., a fully integrated financial services organization that includes a commercial and investment bank. NexBank is a leading regional bank with assets of $15 billion. NexBank’s clients include large corporations, real estate investors, middle-market companies, small businesses, and banks as well as some of the largest intstitutional clients in the capital markets. The company’s divisions provide commercial banking, mortgage banking, investment banking and corporate advisory services to clients throughout the U.S. Position Overview NexBank is seeking an experienced and detail-oriented Paralegal to provide comprehensive administrative and governance support to the Chief Administrative Officer and Secretary of our banking institution. This role focuses on managing relationships with outsourced legal teams, supporting corporate governance functions, and ensuring efficient operations across various administrative operations initiatives. Key Responsibilities Legal Team Coordination & Management Serve as primary liaison between internal stakeholders and outsourced legal counsel Ensure proper tracking of legal matters, budgets, and billing across multiple vendor relationships Corporate Governance Support Draft, review, and maintain corporate resolutions, bylaws, and governance documents in coordination with outside legal counsel. Assist Executive Assistant in coordinating board meeting logistics, including scheduling, notice preparation, and document collection and distribution Maintain corporate records to fulfill regulatory documentation requests Support annual shareholder meetings and proxy preparation processes Entity Management Maintain accurate records for all corporate entities, affiliates and subsidiaries Coordinate entity formations, dissolutions, and structural changes with outside counsel Ensure timely filing of annual reports, franchise taxes, and registered agent updates Manage corporate seal, stock certificates, and other official documentation Maintain stock register and accurate stockholder information Track entity corporate governance compliance requirements across multiple jurisdictions Counterparty Relations & Due Diligence Respond to counterparty due diligence requests in a timely and organized manner Maintain comprehensive due diligence databases and virtual data rooms Prepare standardized disclosure packages and supporting documentation Coordinate with various departments to gather required information Meeting Support & Documentation Prepare agendas, minutes, and follow-up action items for various meetings Transcribe and distribute meeting minutes accurately and promptly Policy & Procedure Management Draft, update, and maintain census’ and repositories for corporate policies and procedures ensuring accessibility across the organization Coordinate policy review cycles with relevant stakeholders Track policy approval workflows and implementation timelines General Administrative Support Manage document repositories, filing systems, and databases Conduct research and compile findings for review Coordinate regulatory examinations and audit support as requested Requirements Education & Certification Associate's degree in Paralegal Studies, Legal Studies, or related field Paralegal certification from an ABA-approved program preferred Bachelor's degree in Business Administration, Finance, or related field a plus Experience Minimum 3-5 years of paralegal experience, preferably in banking, financial services, or corporate law Demonstrated experience with corporate governance and entity management Experience managing external legal counsel relationships Background in regulatory compliance and documentation management Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with document management systems and virtual data rooms Familiarity with corporate governance software and entity management platforms Strong research skills using legal databases (Westlaw, LexisNexis, etc.) Knowledge of electronic filing systems for corporate documents Core Competencies A proactive approach to challenges, consistently thinking creatively and outside the box Operates with a strong sense of urgency and intentionality to drive results and deliver solutions efficiently while handling multiple priorities and meet tight deadlines Exceptional attention to detail and accuracy Strong written and verbal communication skills Discretion in handling confidential and sensitive information Professional demeanor and strong interpersonal skills Preferred Qualifications Experience in the banking or financial services industry Knowledge of banking regulations and compliance requirements Familiarity with securities law and public company requirements Experience with merger and acquisition transactions Compensation and Benefits Skyview offers a competitive base salary and discretionary bonus based on performance. Skyview has an industry leading health insurance plan with no premiums or deductibles. Skyview’s talented professionals share a passion for excellence, commitment to teamwork, and pride based on the firm’s work in the professional services sector. Skyview is an Equal Opportunity Employer.

Responsibilities

The Paralegal will manage relationships with outsourced legal teams and support corporate governance functions. This role also includes maintaining corporate records and ensuring compliance with regulatory documentation requests.