Responsibilities

• Contract managementRun the legal intake process: log contract review requests, check approvals are in place and track each matter to completion
• Prepare first drafts from approved templates (NDAs, service agreements, supplier contracts, letters) for lawyer review
• Manage signature and execution, including e-signature, wet-ink originals, notarisation, attestation and legalisation
• Maintain the contract repository and key-date register (renewals, expiries, notice periods, break options)

• Corporate secretarial and entity complianceMaintain the group entity compliance tracker across the UAE, Spain, Italy, UK, Singapore, BVI, Jersey and other jurisdictions
• Track and flag statutory deadlines: financial statement filings, AGMs, licence and registration renewals
• Prepare board and shareholder resolutions, minutes, powers of attorney and signing-authority records
• Keep statutory registers and corporate documents current and ready for due diligence

• Licensing and regulatoryMaintain the venue licensing tracker (trade licences, alcohol licences, Ejari, establishment cards, civil defence certificates) with the PRO team
• Support trademark portfolio administration: filing deadlines, renewals and docketing with external IP counsel

• Disputes and external counselMaintain the litigation and disputes log; track hearing dates, submissions and court deadlines
• Compile evidence bundles and chronologies, and coordinate document requests
• Coordinate with external law firms, track engagement letters and invoices against budget

• Department operationsFiling, archiving and document management (physical and electronic)
• Follow up with internal stakeholders on outstanding documents, signatures and approvals
• Handle translations and certified copies, and courier and registry logistics
• Support ad hoc legal research and due diligence exercises as directed

Qualifications & Required Skills

• Requirements Bachelor's degree in Law, or a paralegal / legal studies qualification
• 2–4 years' experience as a paralegal or legal assistant, ideally in-house or at a law firm in the UAE
• Fluent written and spoken English
• Working knowledge of UAE corporate and commercial processes (DED/DET, free zones, notary, attestation)
• Strong organisation and document management skills, with high attention to detail
• Advanced MS Office skills (Word, Excel, Outlook); comfortable with e-signature and contract management platforms
• Discretion in handling confidential and commercially sensitive information

Preferred Skills

• Preferred skills and attributes Arabic, French, Spanish or Italian (a plus given the group's footprint)
• Experience in hospitality, F&B, real estate or a multi-entity group
• Exposure to corporate secretarial work across several jurisdictions
• Proactive: chases follow-ups without being asked and flags deadlines early
• Able to manage a high volume of parallel requests and prioritise under pressure
• Team player who works well with operations, finance, HR and external counsel
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