Parish Office Administrative Assistant at Roman Catholic Bishop of San Diego

Poway, California, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jan, 26

Salary

23.0

Posted On

28 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Inter-Personal Communication, Initiative, Written Communication, Verbal Communication, Problem-Solving Skills, People Skills, Computer Skills, Time Management, Teamwork, Familiarity with Parish Management System, Confidentiality, Calendar Management, Email Coordination, Receptionist Services, Mass Scheduling

Industry

Religious Institutions

Description

Description Parish: St. Gabriel Catholic Church Location: 13734 Twin Peaks Rd, Poway, CA 92064 Reports to: Pastor Employment Type: Full time (35hr./week) FLSA Status: Non-Exempt Salary: $20/hr. - $23/hr., based on experience. Position Summary The Parish Office Administrative Assistant coordinates all aspects of the Parish Office in a professional and confidential manner. This includes maintaining calendars, answering phones, communicating effectively with ministries, volunteers and visitors and assisting in the smooth and efficient operation of the parish office. The administrative assistant provides administrative support to the Pastor, Associate Pastor and Business Manager. Primary Duties and Responsibilities Provide receptionist services for the office, greeting guests and answering phones, directing calls/visitors as appropriate. Monitor, answer, and forward general office emails to the appropriate party. Sort incoming mail and assist with special mailings, as necessary. Order parish/office supplies and accept deliveries. Prepare the weekly bulletin and ensure that it is received by the bulletin company in a timely manner. Coordinate the weekly email blasts to all parishioners. Update the parish website and church TV monitor with current information. Manage calendar items and meeting scheduling (meeting room set-up, coordination with participants, making changes/communicating as necessary). Create monthly Masses calendar and distribute/post. Attend weekly staff meetings. Assists priests and other staff members with correspondence as requested. Write weekend pulpit announcements and mass welcome. Record new parishioner registrations and assist the Hospitality Chair in integrating new members into the parish community. Familiarity with our Parish Management System to facilitate communication, payments and donations. Facilitate the annual Ministry Fair. Vonage phone system liaison. Coordinate scheduling of Doors/Alarms/Lighting on a weekly basis & for special events.Lighting system – scheduling. Prepare Liturgical Ministry Schedule for the weekend masses. Facilitate substitute musicians, as needed. Issue Key Cards and maintain log. Invite and coordinate outside priests to Penance Services, First Reconciliation, etc. Maintain strict level of confidentiality about Church, parish business and parishioner’s personal information. Prepare sacrament certificates and keep sacramental records up to date. Work cohesively with clergy, staff, and ministry leaders. Other duties as assigned by the Pastor, Associate Pastor and Business Manager. Requirements Minimum three years’ experience in an office setting Excellent organizational and inter-personal communication skills to effectively interact with parishioners, visitors, volunteers and vendors. Must have initiative to work efficiently without constant supervision and direction. Must demonstrate excellent written/verbal interpersonal communications and problem-solving skills. Friendly with excellent people skills. Advanced computer skills, including Microsoft Office Suite. Ability to meet deadlines; effective time management. Excellent team member. Active member of a Catholic faith community. Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church. Physical Demands While performing the duties of this job, the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings and other work-related events. The employee may be required to conduct trips to, from, and within various city and conty-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. St. Gabriel Parish, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

Responsibilities

The Parish Office Administrative Assistant coordinates all aspects of the Parish Office, including maintaining calendars and answering phones. They provide administrative support to the Pastor, Associate Pastor, and Business Manager while ensuring efficient office operations.