Parish Secretary at Catholic Diocese of Columbus

Johnstown, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

28.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bookkeeping, Payroll Preparation, Information Management, Filing Systems, Software Applications, Record Retention, Confidentiality, Insurance Coordination, Contract Negotiation, Facility Scheduling, Staff Supervision, Personnel Selection, Microsoft Office Suite, Interpersonal Skills, Clerical Services, Administrative Support

Industry

Description

Employment Opportunity – Parish Secretary Church of the Ascension in Johnstown, Ohio is seeking an office professional to assume the role of Parish Secretary. This is a full-time ministry position with benefits requiring approximately 35 hours of weekly work. Duties include coordinating the parish and clergy schedules, maintaining the office environment, parishioner engagement, and secretarial duties. Responsibilities: Analyzes and organizes office operations and procedures on a day-to-day basis such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services. Maximizes office productivity through proficient use of appropriate software applications. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Maintains appropriate level of confidentiality with documents and information. Attends staff meetings, Parish Council meetings, Finance Committee meetings, Diocesan meetings and other meetings as appropriate and requested. Coordinates parish liability and property insurance programs. Prepares parish response to liability, legal and insurance concerns, in cooperation with Diocesan offices as appropriate. Consults with and advises Pastor on business and administrative matters that affect the parish. Proof and review the weekly bulletin article from inside and outside of the parish. Sending the bulletin on a timely manner. Forward all of the music monthly to our bulletin company for printing. Record all Mass intentions in the Liturgical Calendar Book. Completes an annual evaluation of the support staff and volunteers of the parish. Negotiates contracts with suppliers and contractors in order to ensure the highest quality service in the most cost effective manner to the parish. Schedules and coordinates utilization of the parish and school facilities and ensures that all liability and maintenance needs are adequate. Supervises the administrative staff, including the Bookkeeper, Facilities Manager, and Housekeeper. Assists with selection, hiring and dismissal of parish personnel in collaboration with the pastor. Maintains complete and accurate personnel files on each staff member and volunteer. Maintains good working relationships and effective communications with the parish, community, Diocese and other outside groups and authorities. Qualifications and Experience: Faithful and practicing Catholic in good standing with the Church BS Degree in Business, Management or equivalent preferred. High School Diploma required. Three to five years previous office management experience required or equivalent combination of education and experience. Expert level knowledge of Microsoft Office Suite. Technical aptitude to learn other church management software is also required. Interpersonal skills to work with contractors, staff, and parishioners. About the Employer: Church of the Ascension is a Catholic community in Johnstown, Ohio that keeps Christ at the center of our hearts, families, homes and parish, so we can live the truth and share it with others. With the help of sacred scripture, tradition, and the sacraments, we strive to know, love and serve God in this world, while encouraging others to do the same, so we may live eternally in heaven with Christ, the angels, and the saints.

Responsibilities

The Parish Secretary coordinates schedules, manages the office environment, handles secretarial duties including bookkeeping and payroll, and ensures systematic record management and confidentiality. Responsibilities also involve attending various meetings, coordinating insurance programs, advising the Pastor on administrative matters, and supervising support staff.