14 HRS PW, TEMPORARY FIXED TERM CONTRACT FOR 1 YEAR IN THE FIRST INSTANCE

To support the Parishes of Our Lady Immaculate and St Cuthbert, Crook; St Thomas of Canterbury, Wolsingham; and St Joseph, Tow Lawwith general administration.
Duties and Responsibilities
· Respond to enquiries by telephone, e-mail or written correspondence
· Welcome and support visitors to the parish office
· Support the Parish Finance Committee to maintain effective systems:
o Review emails for invoices to be printed for payment and those paid by direct debit to file in relevant parish invoice files
o Pay invoices and other expenditure and file all related documents
o Ensure payments made from petty cash from purse are supported by invoices or petty cash receipts both by cheque and direct debit
o Update the Online Parish accounting system (OPAS) to include recording of weekly cash sheets, invoice payments
o Liaise with suppliers, contractors and the rental company for all parish properties
o Support and liaise with the Parish Gift Aid Organiser and order envelopes for all three .parishes
· Day-today line management responsibility for the cleaner for crook and Walsingham parishes, directing their work as required and ordering supplies as needed
· Ensure the bulletin is completed with the help of a rota of volunteers. Once received from the volunteer by email, update for amendments, distribute printed copies to all three parishes, then send a copy to parishioners by email.
· Provide general administration including typing, production of publicity materials, newsletters and Mass booklets as required.
· Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy in both parishes
· Respond to enquiries for certificates of baptism etc, in both parishes
· Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals in both parishes. Liaise with partnership parishes for baptisms.
· Support with the management of parish properties by monitoring all issues and logging safety checks etc.in all three parishes including the two parish Halls
· Submit the annual Health and Safety Reports to the Diocese when completed.
· Organise annual servicing /testing for all three parishes including related properties – eg gas / electricity / /fire safety and other equipment etc
· Support the Parish Health and Safety Representative by maintaining a schedule of Health and Safety inspections in both parishes
· Order and distribute parish resources
· Record Mass intentions and enter into the parish diary
· Organise and pay supply cover for the parish priest
· Funeral administration including invoicing Funeral Directors and all other related administration requirements
· Maintain and submit annual Parish statistics to the Diocese
· Ensure all parish licenses are paid
· Send invoices for use of parish property
· Undertake other reasonable duties by request of the parish priest
Post-holder must be conscientious and loyal to the aims and objectives of the Diocese, having regard at all times to its Catholic character.

You must have:

• Experience in general office management and administrative procedures
• Excellent and up-to-date IT skills A good level of general education, including GCSE A*-C/L5+ in English and Maths or equivalent
• A good grasp of English grammar, accuracy and a high level of attention to detail
• Excellent customer service skills with experience of dealing with sensitive situations
• A good sense of responsibility and be self-motivated, with the ability to work independently with minimum supervision
• A professional approach with excellent interpersonal skills with the ability to develop good working relationships
• Good organisational and excellent planning skills
• Experience of co-ordinating diaries and people in a work environment
• The ability to work with complete confidentiality and integrity, adhering to all internal procedures

This post is subject to receipt of two satisfactory references and proof of the right to work in the UK.
28 days annual leave plus bank holidays (pro rata 101 hours per annum), pension, free onsite parking, cycle to work scheme, health and wellbeing support, flexible working may be available.

Please refer the Job description for details