Job Description

POSITION SUMMARY:

This position is primarily responsible for the timely processing of all CWS payments made with a purchase order. This involves matching and verifying packing slips to invoices, calculating discounts and sales tax. The Accounts Payable Specialist is also responsible for other Accounts Payable tasks as necessary.

PHYSICAL REQUIREMENTS, ACTIVITIES, AND WORKING CONDITIONS

• Sedentary work occasionally positioning self to exert up to 20 lbs of force and/or negligible amount of force frequently or constantly to lift and transport objects. Objects greater than 50 lbs require a two-person operation.
• Ability to visually observe and comprehend computer/terminal screens, reports and correspondence for approval and reconciliation purposes, data input and filing.
• Ability to effectively use personal computers with printer; telephone; calculator; copy machine; fax machine; and assigned software.
• Ability to express or exchange ideas by means of written and oral communications.
• Ability to receive detailed information through written and oral communication.
• Ability to identify, reach and handle documents as required to perform the essential job functions and to maintain an accurate record keeping system.

EDUCATION AND/OR EXPERIENCE

• Associate degree in Accounting and one-year accounting experience; or a combination of education and experience in accounting to equal four (4) years.
• Basic knowledge of generally accepted accounting principles.
• Excellent people skills.
• Good analytical skills.
• Intermediate knowledge of word processing and spreadsheet software programs.
• Prior work record indicating dependability and conscientiousness.

Licenses, Certifications, Registrations

• There are no special designations required for this position.

ELIGIBILITY FOR PROMOTION TO VARIOUS POSITIONS THROUGHOUT THE COMMISSION DEPENDS UPON INDIVIDUAL QUALIFICATIONS, AND NOTED JOB PROGRESSIONS ARE NO GUARANTEE OF CAREER PATH TO THESE OR ANY OTHER JOB(S) AT THE COMMISSION.

• Accountant (General)

ESSENTIAL FUNCTIONS:

• Match and verify invoices to receiving reports, packing slips, and purchase orders for payment in accordance with the Accounts Payable procedures to include calculating discounts, determining sales tax according to state law, determining invoice due dates, and preparing any necessary variances.
• Input invoice information into ERP Dynamics 365 F&O (D365) to include verifying invoices are paid from the appropriate fund and verify proper approval of invoices.
• Process Accounts Payable checks.
• Input customer refunds into the system. Adjust customer accounts and maintain a file accordingly.
• Verify monthly vendor statements. Resolve any past due balances and note on the statement the results of the analysis. Communicate with vendors regarding statements, invoices, problems, etc.
• Notify procurement to close purchase orders in D365 .
• Electronically file invoices, receiving slips and open purchase orders that cannot be immediately matched for payment in correct files. Ensure files are maintained with notes and current. Check weekly for misfiles and updates to invoices, or for purchase orders that need to be closed.
• Maintain monthly accrual logs for specified expenses/vendors and prepare accrual journal entries for same by Phase I of each month.
• Accountable for the timely completion of assigned year-end audit schedules, annual functional area incentives and any assigned financial/accounting reports.
• Develop, suggest and perform testing on ERP enhancements or corrections.
• Regular attendance is required.
• Job performance must conform to all CWS policies and procedures.
• Specific knowledge of CWS Environmental Management System Policy and Procedures
  Job Requirements

ADDITIONAL DUTIES

• Develop and/or revise detailed SOIs and checklists for job responsibilities.
• Report statistics on area of responsibility.
• Receive and prioritize correspondence directed to this position.
• Assist other personnel in locating purchase orders and other additional information when needed.
• Assist with annual audit process.
• Perform other related duties as assigned