Part Time Administrative Assistant III (EESA) at Lawrence Berkeley National Laboratory

Berkeley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Aug, 26

Salary

42.0

Posted On

07 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Event Coordination, Travel Arrangements, Expense Reporting, Procurement, Document Management, Google Workspace, MS Office Suite, Adobe Acrobat, Smartsheet, Zoom, Records Management, Analytical Skills, Written Communication, Relationship Building, Database Management

Industry

Research Services

Description

Lawrence Berkeley National Laboratory (LBNL) is hiring a Part Time Administrative Assistant III to support the Earth & Environmental Sciences Area (EESA)! In this exciting role, you will join a high-performing administrative team dedicated to delivering exceptional administrative support to scientific and operational staff. This role supports a dynamic community of 400+ staff, students, and affiliates addressing some of the most pressing environmental and energy challenges of the 21st century. You will manage administrative and general business functions—such as travel coordination, procurement, property management, timekeeping, and event support—while ensuring compliance with institutional policies and procedures. You will have the opportunity to develop strong working knowledge of relevant systems and regulations and be cross-trained to provide backup support to team members as needed. We are seeking a highly organized, detail-oriented, and proactive professional able to provide a broad range of administrative services requiring sound judgment, initiative, and discretion. This position has an anticipated start date of June 1, 2026. ***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.*** We’re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes! Why join Berkeley Lab? We invest in our employees by offering a total rewards package you can count on: Exceptional health and retirement benefits, including pension or 401K-style plans Opportunities to grow in your career - check out our Tuition Assistance Program A culture where you’ll belong - we are invested in our teams! In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year. Parental bonding leave (for both mothers and fathers). Pet insurance. What You Will Do: Provide administrative support to Area Department Heads, including travel arrangements, scheduling, and staffing Department meetings, seminars, and other departmental events. Serve as the primary point of contact for both internal and external stakeholders, providing professional and timely responses to inquiries and requests. Prepare and submit procurement requisitions, including tracking and follow up on orders for scientific equipment, instrumentation, services, and office supplies. Work closely with the Buyer in the Procurement Office to support procurement actions and resolve issues. Develop and maintain a working knowledge of Laboratory procurement policies, allowable purchases, and applicable safety and regulatory requirements. Organize small- to medium-sized hosted meetings and events, and support the Area’s Events Coordinator on larger, more complex events. Support Area staff with travel, including obtaining required pre-trip approvals, arranging domestic and international travel using the Laboratory’s online booking tools, and facilitating post-travel expense reporting and reimbursement. Develop and maintain knowledge of LBNL and DOE travel policies and serve as a resource to staff. May serve as back-up timekeeper within the Lab’s time reporting system (LETS). Assist the Property Representative with conducting annual inventory exercises by physically verifying assets, updating records, and reconciling discrepancies. Oversee daily office functions, including mail distribution, supply inventory management, and maintenance of office equipment. Provide guidance and training to staff on administrative processes and compliance requirements. Support onboarding/offboarding activities and serve as backup administrative support across locations. What We Are Looking For: A minimum of 6 years of experience providing administrative support to staff at various levels in a technology, research and or academic environment. Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, procurement/purchasing, document management, and other related administrative tasks. Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Smartsheet, Zoom video conferencing on a Mac or PC platform. Strong records management skills, including experience managing databases, running queries, and translating data into clear outputs such as reports, charts, and visualizations that support decision-making. Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues. Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints. Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization. Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates. Desired Skills/Knowledge: A.A. Degree or equivalent experience. Experience with Berkeley Lab systems and tools (Asset Management System, ePRO, eBUY, TREX, People Soft). Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations. Experience working in a strong safety culture. Experience with applications such as Mailchimp and Canva. Additional Information: Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Wednesday, May 20, 2026. Applications will be accepted until the job posting is removed. Appointment Type: This is a part-time (50%25), career appointment, non-exempt from overtime pay (hourly paid). Salary Range: This position is represented by a union for collective bargaining purposes and has an expected hourly salary range of $38.65 - $42.00, which fits within the full hourly salary range of $34.65 - $46.41 for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate’s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement). Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment. Work Modality: This position offers a hybrid work schedule, combining telework with onsite work at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. Hybrid employees must reside within 150 miles of Berkeley Lab. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here). Work Schedule: This position will operate onsite during the initial 6-month probationary period. Thereafter, a minimum of two onsite days per week is required, including Wednesdays. This position will operate Monday to Friday during general business hours with specific hours and days varying for this role depending on business needs. Relocation Assistance: This position is not eligible for relocation assistance. Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position. Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law. Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

Responsibilities

Provide comprehensive administrative support to Department Heads, including travel coordination, procurement, and event planning. Manage daily office functions and ensure compliance with institutional policies for a large scientific community.