Part - Time Administrative Assistant at May Management Services Inc

World Golf Village, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

0.0

Posted On

23 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Organizational Skills, Detail Orientation, Customer Service, Microsoft Office, Property Management, HOA Operations, Record Keeping, Vendor Coordination, Invoice Processing, Meeting Support, Homeowner Relations, Time Management, Problem Solving, Team Collaboration

Industry

Consumer Services

Description

Description Part-Time Administrative Assistant – HOA Company: MAY Management Services, Inc. Location: World Golf Village – St. Augustine, FL Position Type: Part-Time (Approximately 20–30 hours per week) Position Summary MAY Management is seeking a Part-Time Administrative Assistant to support our Community Association Managers (CAMs) at a portfolio of homeowner associations in World Golf Village. This role serves as the primary administrative support and right-hand partner to the CAM, helping ensure smooth day-to-day HOA operations, timely communication, and exceptional service to residents and Board Members. This position is ideal for someone with a background in property management, HOA/COA administration, real estate offices, or community management support, who thrives in a fast-paced, detail-oriented environment. Key Responsibilities Provide direct administrative support to assigned Community Association Manager(s) Serve as a point of contact for homeowners, vendors, and Board Members via phone, email, and in-person communication Assist with preparation and distribution of Board meeting packets, agendas, and minutes Manage homeowner correspondence, architectural requests (ARCs), violations, and general inquiries Maintain accurate HOA records, files, and databases within property management software Coordinate vendor communications, work orders, proposals, and follow-ups Assist with invoice processing, tracking approvals, and documentation Support community mailings, notices, and resident communications Attend meetings as needed to provide administrative or note-taking support Ensure compliance with company policies, HOA governing documents, and state regulations Requirements Qualifications & Experience Prior experience in HOA, COA, property management, real estate, or administrative support strongly preferred Familiarity with HOA operations, governing documents, and homeowner relations is a plus Strong organizational skills with high attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines in a professional manner Proficiency in Microsoft Office (Outlook, Word, Excel); experience with HOA management software a plus Customer-service mindset with the ability to handle sensitive or escalated homeowner matters tactfully Schedule & Work Environment Part-time, weekday hours Primarily on-site in World Golf Village Occasional evening meetings may be required Why Join MAY Management? Collaborative and supportive team environment Exposure to HOA operations and professional growth opportunities Opportunity to work closely with experienced Community Association Managers Established, respected company within the Florida HOA industry

Responsibilities

The Part-Time Administrative Assistant will provide direct administrative support to Community Association Managers and serve as a point of contact for homeowners, vendors, and Board Members. Responsibilities include managing correspondence, maintaining records, coordinating vendor communications, and ensuring compliance with company policies.