Part-Time Administrative Assistant at RTR MANAGEMENT & CONSULTING SERVICES LLC

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

18.0

Posted On

27 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Administrative Support, Calendar Management, Document Preparation, Data Entry, Record Keeping, Office Operations, Confidentiality, Discretion, Communication, Time Management, Multitasking, Organization, Customer Service, Filing

Industry

Description

Description The Church Receptionist / Administrative Assistant serves as the first point of contact for members, guests, clergy, and visitors. This role provides front-office support, administrative coordination, and operational assistance to ensure the church office functions efficiently and professionally. The position requires a warm, welcoming demeanor, strong organizational skills, discretion, and the ability to manage multiple priorities in a faith-based environment. Schedule: • Part-time 9am-3pm (typically 3 days per week) • Occasional volunteer support on Sundays or special events, as needed Location: 103rd/Halsted, Chicago, IL 60643 Primary Responsibilities: Reception & Member Engagement • Greet all visitors, members, and staff with professionalism. • Answer and direct incoming phone calls, emails, and inquiries appropriately • Provide general information regarding church services, ministries, events, and office hours • Maintain a welcoming and orderly reception area Administrative Support • Provide direct administrative support to church leadership and office staff • Schedule appointments and manage calendars as assigned • Assist with document preparation, copying, filing, and data entry • Maintain accurate records and assist with updating member information Office Operations • Assist with day-to-day office operations to ensure continuity during staff absences • Receive, sort, and distribute mail and deliveries • Monitor office supplies and communicate needs through established ordering procedures • Assist with inventory tracking when requested • Support internal communication by relaying messages accurately and promptly Confidentiality & Professional Conduct • Handle sensitive member, pastoral, and administrative information with strict confidentiality • Exercise sound judgment and discretion in all interactions • Adhere to church policies, procedures, and values always Event & Ministry Support • Provide administrative assistance for church events and ministry activities as assigned • Coordinate with ministry leaders and departments to ensure smooth communication • Assist with the preparation of materials for special services, programs, and meetings Required Qualifications: • High school diploma or College Graduate • Reliable transportation • Previous receptionist, administrative, or office support experience A MUST • Strong verbal and written communication skills • Proficiency in basic office technology (email (Google Suites), MS Office Applications, phone systems) • Excellent organizational and time-management skills • Ability to multitask and prioritize • Professional appearance and demeanor • Working knowledge of filing, documentation, and record management systems Preferred Qualifications: • Experience working in a church or faith-based organization • Familiarity with church management software or databases • Ability to work independently with minimal supervision • Strong commitment to teamwork Physical & Work Environment: • Occasional lifting of office supplies or materials (up to 20 lbs.) • Office-based work environment with frequent interaction with the public Core Competencies: • Professionalism & Discretion • Hospitality & Member Care • Organization & Attention to Detail • Communication & Follow-Through • Dependability & Accountability

Responsibilities

The role primarily involves serving as the first point of contact for the church, managing reception duties, and providing essential administrative and operational support to ensure the office functions efficiently. Key tasks include greeting visitors, handling communications, scheduling, document preparation, and maintaining office supplies.