Thames Valley Midwives is a looking for a part time, enthusiastic and self-motivated medical office administrative assistant to join our London office team. This position is a fixed term contract covering a Maternity leave.

THIS IS A PERMANENT PART TIME POSITION.

Full Training is provided. The successful candidate will have advanced Microsoft Office experience and skillset. Accuro EMR experience is a requirement.
Our values as an organization include reliability, inspiration, empathy, teamwork, and a supportive sense of community. We are looking for an individual who shares these values.

The successful candidate will have the following qualities:

• Ability to multi-task in a fast-paced environment with competing priorities
• Strong attention to detail
• Pleasant demeanor in greeting clients and individuals upon arrival to the office or via telephone
• Strong written and verbal communication skills
• Highly organized
• Accuro EMR experience
• Advanced experience/skillset with Microsoft Office suite
• Able to maintain and uphold client confidentiality
• Empathy with both staff and clients alike

Duties & Responsibilities:

• Greeting clients, answering telephone calls, directing clients and visitors, and taking messages for staff
• Forwarding pages from clients to on call Midwives
• Effectively communicate through email, letters, and telephone
• Schedule clinic appointments
• Schedule ultrasound and other types of medical appointments
• Create letters and documentation for clients
• Sort faxes and scanned documents
• Stock clinic rooms and coordinate lab and courier pick ups
• Stock birth boxes
• Perform administrative duties related to a medical practice

Job Type: Part time. Mondays 10 am – 2 pm. Tuesdays, Wednesdays, and Thursdays 12:30 pm – 4:30 pm. Candidates must be available to work the scheduled hours as listed; alternate schedules cannot be accommodated. Coverage for Office Manager while away – to be discussed. Please use the Indeed system for resume delivery; do not call our office, drop resumes in person or send to our practice general email address
Job Types: Part-time, Fixed term contract
Contract length: 12-18 months
Pay: $17.20-$18.00 per hour
Expected hours: 16 per week

Benefits:

• Casual dress
• On-site parking

Education:

• Secondary School (required)

Experience:

• Front desk: 3 years (preferred)
• Administrative experience: 5 years (preferred)
• Accuro EMR: 1 year (required)
• Microsoft Office: 1 year (required)

Language:

• English (required)

Work Location: In person
Expected start date: 2025-09-1

• Greeting clients, answering telephone calls, directing clients and visitors, and taking messages for staff
• Forwarding pages from clients to on call Midwives
• Effectively communicate through email, letters, and telephone
• Schedule clinic appointments
• Schedule ultrasound and other types of medical appointments
• Create letters and documentation for clients
• Sort faxes and scanned documents
• Stock clinic rooms and coordinate lab and courier pick ups
• Stock birth boxes
• Perform administrative duties related to a medical practic