Part-Time Administrative Assistant at Weichert Referral Associates Co., Inc.

Parsippany-Troy Hills, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

23.0

Posted On

03 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Microsoft Office, Excel, Quickbooks, Communication Skills, Attention To Detail, Math Skills, Office Equipment

Industry

Financial Services

Description

Weichert Commercial Brokerage is hiring a part-time Administrative Assistant in Morris Plains, NJ. This is a Hybrid role with in-office job duties. The Administrative Assistant is responsible for various daily activities like providing support to the President and inter-acting with Sales Associates. The position facilitates prompt and professional correspondence and communications, and compiles and maintains reports for the Company. Job responsibilities include, but are not limited to, the following: * Processes commission payments daily using the company's systems. * Creates new commission invoices using Quickbooks software for all closed sale & lease transactions using info submitted by the agents. Emails all open invoices to our customers monthly using Quickbooks. Interacts with the company's Commission dept. as necessary. * Creates files for all new exclusive listings daily and maintains files for all current property listings and their expiration dates. Maintains a full report of all current listings in an Excel format. * Places all sign orders with our vendor using paperwork submitted by the agents. * Prepares new hire paperwork for incoming agents using the company's system and interacts with the HR dept. as necessary. * Prepares/submits requested standard monthly reports to the President. * Tracks all vendor invoices for payment by the accounting dept. using the company's systems. * Provides routine office support including distributing mail & monitoring/ordering office supplies. * Provides some administrative support to a few Senior Sales Associates. * Handles confidential and time-sensitive information. * Performs other duties as assigned. Qualifications The ideal candidate will meet the following requirements: * High school diploma or GED * One (1) to two (2) years of administrative experience preferred * Proficiency in Microsoft Office suite of products & Excel. The company will train for the use of Quickbooks to create and track commission invoices. * Good oral and written communications skills * Strong attention to detail * Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions * Knowledge and ability to use typical office equipment The estimated hourly rate for this position is up to $23.00/hour. The rate of pay is dependent upon several factors including the candidate's relevant skills, education, work experience, job location/geographic region, and/or certifications. Weichert is an equal opportunity employer. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Responsibilities

The Administrative Assistant provides support to the President and interacts with Sales Associates, facilitating correspondence and maintaining reports. Responsibilities include processing commission payments, creating invoices, and managing property listings.