PART-TIME AQUATIC CENTER ADMIN ASSISTANT at City Of Tupelo

Tupelo, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Duties, Receptionist, Filing, Scheduling, Data Entry, Correspondence Preparation, Report Preparation, Meeting Minutes, Fund Receipting, Participant Registration, Revenue Collection, Phone System Management, Computer Programs, Customer Service, Facility Tours, Office Work

Industry

Travel Arrangements

Description

SUMMARY: Assists the Aquatics Director in coordinating and managing all operations of the Administrative Office of the Tupelo Aquatic Center. Performs general clerical duties including acting as receptionist, filing, scheduling, and general office work. Answer citizen concerns in person or by telephone; enters data to prepare and processes correspondence and reports as directed; prepares meeting minutes. Receipts for funds and/or perform other tasks as directed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: * Handle registration of participants and assists in the Department activities, including recreational and competitive programming, special events, swim meets, and other opportunities. * Receipts and collects generated revenue money. * Prepare and provide some correspondence, forms, replies, reports and documentation as required for communication. * Handles large phone system for information and questions. * Enters all participants and events into computer programs. * Greet customers while providing information about the opportunities available. Must be able to give facility tours. * Must be available to work flexible hours, including evenings, weekends, and holidays. * Perform opening and closing procedures of the Tupelo Aquatic Center. * Assist in facility set-up for all aquatic programs, events, meetings, and meets. * Other duties as assigned. SUPERVISORY DUTIES: * None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation, which does not create undue hardship will be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High School Diploma or GED; one to two years related experience and/or training; or equivalent combination of education and experience. Must be computer literate in the areas of Microsoft Office. Language Skills: Ability to read, analyze, adapt, interpret policy and institute policy, as well as illustrating superb communication skills and monitoring, investigating and solve of customer problems. Mathematical Skills: Ability to perform mathematical calculations including addition, subtraction, multiplication, division, percentages fractions, discounts, interest, and commissions. Understand and apply basic accounting principles and practices. Reasoning Ability: Ability to maintain mental capacity, which permits making sound decisions and using good judgment; Ability to interpret instructions and refer problems to appropriate areas. Certifications, Licenses, and Registrations: Valid drivers license. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation which does not create undue hardship will be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the work may involve lifting, pulling, pushing or positioning exerting up to 50 pounds of force occasionally (6-33% of the workday); and lifting, pulling, pushing or positioning up to 25 pounds of force frequently (34-66% of the workday). * The work may involve overhead work occasionally. * The work may involve standing, walking, bending at the waist, squatting, climbing ladders and stairs occasionally, sitting frequently and swimming. * The work may involve use of the hands for simple grasping, pushing, pulling and fine manipulation of objects, some tools and office supplies and equipment. * Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. * The employee is regularly required to talk and hear. WORK ENVIRONMENT: The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the employee regularly works around in an inside-office environment. The employee will be required to be outdoors when commuting between City departments or during required errands for the City. The indoor noise level is moderate. DISCLAIMER: Must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others; the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skill required of all personnel so classified. The job description is not an employment agreement and/or expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Employment with the City of Tupelo is at-will, and may be terminated at any time by either the employee or the employer, with or without cause, and with or without notice. To comply with the Americans Disability Act (ADA), the City may make reasonable accommodations for qualified individuals with disabilities to enable them to perform the essential job functions.

Responsibilities

This role assists the Aquatics Director in managing the administrative office operations of the Aquatic Center, performing general clerical duties such as reception, filing, scheduling, and handling correspondence and reports. Essential duties include managing participant registration, collecting revenue, handling customer inquiries via phone and in person, and performing facility opening and closing procedures.