Part Time Business Administration Clerk at Mental Health Resources, Inc

Clovis, New Mexico, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

16.92

Posted On

19 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Payroll Support, HR Scheduling, Credentialing, Data Entry, Electronic Record Management, HRIS, Expense Reporting, Vendor Management, Medicaid Enrollment, HIPAA Compliance, Spanish Bilingualism

Industry

Mental Health Care

Description

Description Summary of Duties: This non-exempt position provides administrative and clerical support to the CFO and the Accounting, Payroll, and Human Resources functions. Duties are performed under direct supervision and in accordance with established procedures, timelines, and confidentiality requirements. Primary responsibilities include accounts payable data entry, check processing, payroll support through cross-training and backup coverage, HR scheduling and credentialing support, and organizing, scanning, and converting paper files into electronic records. Requirements Part Time, 20-25 hours per week, in office, non-exempt position Minimum of six months in an office setting and purchasing experience strongly preferred Bilingual, Spanish-speaking individuals are strongly encouraged to apply Hourly Rate: $16.92 Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Schedule background checks for new employees Prepare new employee packets Schedule and conduct new employee orientations as needed. Maintain provider enrollment with Medicaid, MCOs, etc. Operate HRIS as needed Organize scan, and file documents into appropriate files Support Payroll by following the procedural manual to produce payroll if/when needed Receives, verifies, codes, and enters all accounts payable invoices in the accounting system. Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Records entry of, verifies documentation for, and distributes petty cash. Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct accounting codes were used which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Enters vendor information into accounting software system; verifies that invoice information is entered correctly. Issues payments to vendors as approved. Processes routine monthly payments as approved. Purchase supplies for the agency Answers vendor questions by researching accounts. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Assists in the processing of payroll and all associated tasks. Maintaining the confidentiality of personnel information is essential. Identify and prioritize situations requiring urgent attention Maintain HIPAA and client confidentiality at all times. Regular and consistent attendance for the assigned work schedule is essential. Marginal Duties: Performs other duties as assigned.

Responsibilities

Provides administrative and clerical support to the CFO, Accounting, Payroll, and Human Resources departments. Key tasks include managing accounts payable, processing payroll, and handling HR onboarding and credentialing.