Since its inception more than 39 years ago, Emergency Response Assistance Canada (ERAC) has provided a quality system approach to manage emergency responses from the petroleum, transportation, and agriculture industries. As a national, not-for-profit organization, we continue to evolve to meet the needs of our member organizations. Our commitment to excellence has allowed us to become the benchmark for emergency preparedness and response for flammable gases and liquids in Canada.
Part-time 0.5 FTE Executive Assistant
We are seeking a highly motivated and detail-oriented professional to work 3 days a week directly with the President of Emergency Response Assistance Canada (ERAC). This is an opportunity to provide high level administrate and strategic support and is a unique opportunity for individuals who thrive in dynamic, fast-paced environments and are energized by the challenge of navigating complex projects involving multiple stakeholders.
The ideal candidate is positive, professional, and adaptable—someone who brings a proactive, supportive mindset and a commitment to excellence in every task. You’ll be expected to manage competing priorities with precision, communicate effectively across diverse teams, and contribute meaningfully to ERAC’s mission, vision and values. This role requires a proactive, detail-oriented, and highly organized individual who can manage multiple priorities, maintain confidentiality, and represent the President with professionalism and discretion. This position requires a high-level of administrative skills, strong editing skills and time management.

Responsibilities will include:

• Act as the primary point of contact between the President and internal/external stakeholders
• Assist in tracking strategic initiatives and ensuring timely follow-up on action items
• Efficiently manage and coordinate the Presidents calendar, including scheduling meetings, appointments, and travel arrangements
• Provides orientation and relevant documentation for Board Directors
• Draft internal and external communications on behalf of the President
• Advise the Board Chair and Board Directors on procedures of the Board
• Prepare and edit documents, briefing materials, reports, presentations, and other materials as needed
• File and retrieve corporate, and Board legal documents, records and reports with the company lawyer
• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
• Coordinate travel plans, including booking flights, accommodations, and transportation. Prepare detailed itineraries and ensure smooth travel experiences
• Maintain the highest level of confidentiality and discretion in all matters related to the President and the ERAC
• Utilize advanced technology tools and software to enhance productivity and streamline processes. Stay updated with the latest technological advancements.
• Foster positive relationships with internal and external stakeholders. Represent the President in a professional and courteous manner.
• Exhibit a positive, supportive, can-do attitude towards the President and all internal and external stakeholders
• Proactively identify and resolve issues that may arise in the Presidents daily operations
• Provide solutions and recommendations to improve efficiency

Skills and Qualifications:

• Intermediate to advanced level of proficiency in Office 365 applications including: Outlook, Word, PowerPoint, Excel, Visio and Copilot
• Attention to detail is essential
• Great organizational skills and ability to meet tight deadlines
• Strong customer service background
• Ability to communicate effectively both verbally and in writing
• Ability to problem solve independently
• Positive attitude, self-starter and reliable
• Flexible and adaptable to changing processes and new tasks

Benefits and perks of working at ERAC:

• extended health and dental benefits
• wellness spending account
• employer RRSP contribution of up to 6%
• annual discretionary bonus
• long term incentive bonus

Location: Downtown Calgary Office, AB
Employment Type: Permanent, Part-time, 3 days a week Monday- Wednesday (.5 - .6 FTE)
Compensation: Part-time $28.00 - $38.00 per hour, compensation offered will be based on skills, knowledge and experience
Please submit your cover letter and resume to the attention of Human Resources at info@erac.org.
We thank all applicants for their interest in joining our team. However, only those candidates with skills and experience closely matching our stated requirements will be selected for an interview.
Job Types: Part-time, Permanent
Pay: $28.00-$38.00 per hour
Expected hours: 18.75 – 22.5 per week

Additional pay:

• Bonus pay
• Retention bonus

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Experience:

• Administrative : 3 years (required)
• board of directors support: 1 year (required)
• executive support: 1 year (required)

Work Location: In person
Application deadline: 2025-07-1

• Act as the primary point of contact between the President and internal/external stakeholders
• Assist in tracking strategic initiatives and ensuring timely follow-up on action items
• Efficiently manage and coordinate the Presidents calendar, including scheduling meetings, appointments, and travel arrangements
• Provides orientation and relevant documentation for Board Directors
• Draft internal and external communications on behalf of the President
• Advise the Board Chair and Board Directors on procedures of the Board
• Prepare and edit documents, briefing materials, reports, presentations, and other materials as needed
• File and retrieve corporate, and Board legal documents, records and reports with the company lawyer
• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
• Coordinate travel plans, including booking flights, accommodations, and transportation. Prepare detailed itineraries and ensure smooth travel experiences
• Maintain the highest level of confidentiality and discretion in all matters related to the President and the ERAC
• Utilize advanced technology tools and software to enhance productivity and streamline processes. Stay updated with the latest technological advancements.
• Foster positive relationships with internal and external stakeholders. Represent the President in a professional and courteous manner.
• Exhibit a positive, supportive, can-do attitude towards the President and all internal and external stakeholders
• Proactively identify and resolve issues that may arise in the Presidents daily operations
• Provide solutions and recommendations to improve efficienc