Part-time Executive & Marketing Assistant | Remote | PH based | Mountain St at CoWorq

Davao City, Davao Region, Philippines -

Full Time

Start Date

Immediate

Expiry Date

29 Aug, 26

Salary

9.0

Posted On

31 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, SOP Development, Calendar Management, Social Media Management, Email Marketing, Graphic Design, Client Onboarding, Recruitment, Jane EMR, AI Tools, Automation, Communication, Organization, Healthcare Administration, Virtual Assistance, Lead Generation

Industry

Outsourcing and Offshoring Consulting

Description

What to Expect Hours: Starting at approximately 10 hours/week, with the potential to grow. Rate:$7-$9 USD per hour This is a remote role with flexible scheduling You'll work closely with Dr. Angelica and have real ownership over the systems and processes you build Expect a collaborative, growth-oriented environment where your contributions are seen and valued About the Role Dr. Angelica is building something meaningful — a therapy practice that genuinely supports both clients and therapists — and she needs a sharp, organized, and proactive Virtual Assistant to help bring structure and systems to a growing operation. This isn't a "check the inbox and move on" kind of role. You'll be stepping into a dynamic position where no two weeks look exactly the same, and where your ideas, initiative, and organizational instincts will directly shape how the business runs. If you love building systems from scratch, thrive in a people-centered environment, and get excited about making things work *better*, this role was made for you. What You'll Be Doing Operations & Systems Build and document SOPs for key business processes — think sales workflows, onboarding processes, and client communication systems Create a scalable, repeatable onboarding system for therapists that includes resources, templates, expectations, and educational content from Dr. Angelica Set up and manage a referral program for therapists, including defining the process and incentive structure Schedule and coordinate monthly therapist meetings Help establish seamless communication systems between Dr. Angelica and her therapist team (WhatsApp, email, weekly calls — you'll help figure out what works best) Scheduling & Calendar Management Manage Dr. Angelica's calendar using Google Calendar (including troubleshooting sync issues) Communicate with clients via email to manage scheduling and propose availability Build a calendar booking system for Discovery Calls Hiring & Team Support Post job ads on Indeed, social media, and other platforms to recruit therapists Manage a WhatsApp group for therapists and handle ongoing communications Review incoming job applications and research and recommend interview questions Client Management Create SOPs for client onboarding and build a project management system to track pending onboarding items Manage Jane EMR, including printing and organizing materials for Dr. Angelica's binder system Track therapist hours and confirm invoices Order equipment for clients as needed Co-create and manage regular email communication with clients and families, pulling content and direction from Dr. Angelica Build and manage a post-evaluation sales process and script for therapists Set up and manage AI note-taking tools for client calls Marketing & Content Manage social media accounts — content creation, scheduling, and engagement Handle email management, including reviewing, replying, and reaching out to potential leads and referral networks Create graphics and visual assets as needed Build an infrastructure for creating courses and educational content using AI and automation tools What We're Looking For You have solid project management experience and know how to build systems that are organized, scalable, and easy for others to follow You are an effective and proactive communicator you don't wait to be told what to do, you speak up, ask questions, and offer suggestions You are highly organized and can manage multiple moving pieces without dropping the ball You are compassionate and understand that this work touches real people's lives — clients, families, and therapists alike You are tech-savvy and comfortable learning new tools (Jane EMR, Google Calendar, AI tools, automation platforms, etc.) You are willing to learn in both directions — you bring your expertise and you're open to growing alongside the team You have experience with social media management, basic graphic design, and email marketing Experience in a healthcare, therapy, or wellness setting is a plus. We'd love to hear from you. If this sounds like the kind of role where you'd genuinely thrive, don't hesitate — apply and let's start the conversation.

Responsibilities

The role involves building and documenting operational systems, SOPs, and onboarding processes for a therapy practice. Additionally, the assistant will manage scheduling, recruitment, client communications, and social media marketing.