Support the Head of Finance in the preparation, monitoring and reporting of budgets and forecasts. In collaboration with Head of Finance, liaise regularly with Heads of Department regarding monthly accounts and provide necessary support and guidance. Ensure the team maintain accurate and up to date financial records, including but not limited to records of suppliers, donors, purchases and payments, income, payroll, VAT, gift aid and fixed assets. Produce accurate monthly management accounts and assist the Head of Finance produce the annual statutory accounts to deadlines.
Produce monthly balance sheet reconciliations for review by Head of Finance. Ensure that all necessary activities are completed to enable funding or grants including applying for rate relief and completing rating valuation forms. Ensure effective management of creditors and debtors ledger on review with the Finance Officer. Produce quarterly VAT returns for review by Head of Finance Review the monthly pension payments produced by the Payroll Manager and process the monthly payroll payments.
Review monthly gift aid claims, providing guidance and support to ensure that gift aid forms / documentation and processes are complaint with legislation and best practice. Forecast cash flow on a weekly basis. Undertake quarterly Fixed Asset checks. Process and submit all ONS requirements.
Review monthly bank reconciliations with the Finance Officer. Prepare audit schedules and act as the main point of contact with the auditors on site. Ensure that our donor management system tax status entries remains accurate. Provide necessary support to the Head of Finance to administer company insurances.
In liaison with the Head of Finance ensure the ongoing review of financial systems and practices to ensure efficiency, effectiveness and alignment with the vision and values of the Hospice. Act as a point of contact for first level advice and guidance to managers, volunteers, employees, suppliers, donors, bankers and insurers on queries

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