POSITION SUMMARY

Brolik is looking for an experienced Financial Administrator to provide administrative support for our operational team, with an emphasis on responsibilities related to bookkeeping. Primary duties include financial record keeping, managing payroll, and creating and sending invoices.
To be successful in this role, you will need a strong understanding of basic business financial practice, as well as functional experience with core financial management tools like spreadsheets and Quickbooks.
This is a fractional / freelance position at 5-10 hours per week that we are looking to fill as soon as possible.

REQUIREMENTS

• 2-3 years of relevant experience
• General computer literacy, including advanced proficiency with spreadsheet programs
• Advanced proficiency with Quickbooks
• Experience with Google Sheets
• Must be a self-motivated hard worker
• Good verbal and written communication skills
• Ethical conduct
• Thoroughness
• Strong critical thinking skills
• Adaptable and willing to learn new techniques
• Ability to travel to the Brolik office (in Center City Philadelphia) 1-2 times a week for filing, sorting, paying bills, etc

• Record daily financial transactions, including purchases, receipts, sales and payments using QuickBooks
• Create and distribute invoices using Quickbooks
• Follow up with customers on past due invoices
• Comply with federal, state and company policies, procedures and regulations
• Receive, record and deposit checks, cash and other payments
• Manage, record and distribute payments for accounts payable
• Maintain historical records by managing both digital and paper-based filing systems for the company, based on established procedure
• Organize and review semi-monthly payroll, in collaboration with Financial Manager
• Other project-based work that may be assigned from time to time
• Communicating thoroughly, thoughtfully and effectively with the team
• Attend and contribute to specific financial and operational meetings
• Accurately track all time
• Annual tax preparation
• Prepare bi-weekly financial updates and budget to actual summaries
• General document management and filing