Part Time Front Desk Receptionist at Mae Health, Inc

Cherry Valley, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

21.0

Posted On

07 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Organization, Attention to Detail, Bookkeeping, Recordkeeping, Office Management, Microsoft Office, QuickBooks, Notary Public, Deputy Registrar

Industry

Description

Description Department: Administration Schedule: Monday through Friday, 10:00 AM– 3:00 PM (occasional evening hours for meeting minutes.) Status: Part-Time (hourly) Pay: $19.00-$21.00 per hour (Commensurate with experience; rate established annually by the Village Board) Retirement: Participation in IMRF (Illinois Municipal Retirement Fund). With option to invest into a deferred compensation plan. Position Summary The Part-Time Front Desk Receptionist serves as the first point of contact and the “face of the Village,” providing a welcoming and professional presence for residents, visitors, and callers. This position plays a key role in creating positive first impressions of the Village and ensuring that all interactions are courteous, efficient, and helpful. The Receptionist supports a variety of administrative functions across multiple departments and assists with day-to-day Village Hall operations. Essential Duties and Responsibilities • Greet and assist visitors, answer incoming calls, and provide general information or direct inquiries to appropriate staff. • Manage pavilion and gazebo rentals, including recording rentals and handling deposits per Village policy. • Receive and sort incoming mail, assist with permit issuance, and support license and fee processing. • Provide notary services and assist with voter registration. • Receive and direct public complaints and inquiries courteously and efficiently. • Support tourism and promotional efforts, including maintaining brochures and lobby materials and assisting with revisions. • Assist with water billing and serve as backup as needed. • Maintain and organize Village records and filing systems. • Serve as Deputy Clerk and Deputy Registrar when required. • Post and distribute meeting agendas and assist in preparing meeting minutes. • Assist the Village Clerk in maintaining and updating Village ordinances and liquor license records. • Perform proofreading of official documents, meeting minutes, and other materials. • Provide administrative support for special projects across departments, including Public Works, Police, and Administration. • Assist with intergovernmental communication and information requests. • Process water payments (Epay, Ipay, and in-person) and assist with related financial tasks. • Serve as backup for Village website updates and maintenance. • Take meeting minutes at evening meetings in the Clerk’s absence. • Perform other duties as assigned by the Village Administrator or Village President. Requirements Qualifications and Skills · General knowledge of bookkeeping, recordkeeping, and office management. · Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks. · Excellent communication and customer service skills, with the ability to interact professionally with the public. · Strong organizational skills and attention to detail. · Ability to manage multiple tasks and priorities in a busy office environment. · Must maintain a high level of confidentiality and professionalism. · Must be or be able to become a Notary Public and Deputy Registrar. Work Environment Work is performed in a general office setting at the Cherry Valley Village Hall. The position involves frequent public contact, use of standard office equipment, and occasional evening hours for meeting attendance.

Responsibilities

The Part-Time Front Desk Receptionist serves as the first point of contact for residents, visitors, and callers, ensuring courteous and efficient interactions. This role supports various administrative functions and assists with day-to-day operations at Village Hall.