Part Time Groups & Missions Administrative Assistant - Nolensville at Brentwood Baptist Church

Nolensville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

0.0

Posted On

16 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Ministry platform, Communication, Event coordination, Database management, Record keeping, Customer service, Time management, Detail-oriented, Confidentiality, Computer competency, Relational skills, Scheduling, Problem solving

Industry

Description

SUMMARY The Church at Nolensville Groups and Missions Administrative Assistant is responsible to the church, under the direction of the Groups and Missions Minister, and will serve our campus in support of the Groups and Missions ministries of the church. This person will be responsible for providing administrative support and assistance in all areas of weekly adult groups ministries, assimilation, connection, special events and projects, ministry opportunities, missions endeavors, and other church sponsored community events. PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following: Administrative Support in: Connections: * Work closely with the Assimilation and Connection Minister to help connect visitors, non-members and those in the membership process. * Maintain current membership information, inventory, calendar, and other information, into Ministry Platform. * Provide administrative support/coordinate for weekly and monthly guest connection events: Lunch with the Pastors * Provide administrative support/coordinate for bi-monthly Discover Us and Discover You classes * Manage Group Inquiries Connection Pathway & follow up process Groups/Discipleship: * Work with the Groups & Missions Minister to add/update/manage groups in Ministry Platform and assist with printing rolls for on-campus groups as needed, provide administrative support to Group Leaders & Women’s and Men’s Ministry (room reservations, promotions, new members). * Work with the Groups & Mission Minister to maintain accurate attendance records for off-campus groups. * Perform a variety of clerical duties, including data entry (such as weekly communication cards from guests), adding milestones, group attendance processing (class roles, group management), collating, labeling, etc. * Become proficient in the Ministry Platform system to assist staff with contacts, participant records, group details, group/membership reports. * Monitor Communications Team activities. Missions: * Work closely with the Groups & Missions Minister in scheduling Mission Journeys, assisting in travel coordination, maintaining mission participant databases, assisting in Mission Journey promotion activities. * Monitor Communications Team activities. OTHER RESPONSIBILITIES may include but are not limited to the following: * Attend quarterly all-staff meetings held at the Brentwood campus * Attend Nolensville campus staff meetings COMPETENCIES AND TRAITS: In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff. Individual Contribution * Manages details, tasks and projects efficiently without frequent reminders * Maximizes time effectively by focusing on “must do” priorities when necessary * Anticipates/avoids problems or formulates creative solutions * Makes timely decisions that produce quality outcomes * Adheres to commitments, schedules and deadlines Team Contribution * Demonstrates flexibility, adapts well to changing priorities or situations * Self-directed and proactive, level of supervision required is appropriate * Is willing to take on additional responsibilities, helps with a “can-do” attitude * Collaborates well with others to accomplish group tasks * Uses written and verbal communication in a way that accomplishes intended results Self-Development * Prioritizes and accomplishes self-development goals * Demonstrates an ongoing commitment to obtaining the KASH necessary to be successful in this role * Teachable spirit with a desire to learn and grow * Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth. OTHER QUALIFICATIONS: * Detail-oriented with strong gifts in administration * Excellent relational skills * Takes initiative * Pleasant phone manner * Responds to phone calls, emails, and other messages in a timely manner * Exhibits a high level of trust and confidentiality * Must meet BBC benchmark for computer competency EDUCATION & EXPERIENCE: * Preferred Bachelor’s degree from four-year College or university but not necessary. * Minimum of two years related experience and/or training. Or equivalent combination of education and experience. All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of the Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist “DNA” while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.

Responsibilities

The administrative assistant provides support for adult groups, missions, and connection ministries by managing databases, coordinating events, and assisting ministry leaders. They are responsible for maintaining accurate records, processing attendance, and facilitating communication across various church programs.