JOB SUMMARY

Provide administrative support services to the Human Resources department. This position requires complete confidentiality and cooperation with members of the department, city employees, and the public.
The office is open Monday through Friday, 8:00 a.m. to 5:00 p.m. This part-time position is scheduled for up to 28 hours per week within those hours.

EDUCATION AND EXPERIENCE

• Minimal high school diploma or G.E.D. equivalent.
• Previous office experience preferred.
• Must have good organizational and computer usage skills.
• Must be detailed orientated.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to organize and prioritize work utilizing a high degree of confidentiality.
• Knowledge of standard office equipment and procedures, as well as good grammar, spelling, and punctuation.
• Proficiency in Word, Excel, and Access applications including accuracy of typing and data input.
• Knowledge of City government and its various departments.
• Ability to communicate effectively with other employees as well as the public in both written and oral skills.

PHYSICAL, MENTAL, AND VISUAL SKILLS

• Normal vision with or without corrections.
• Ability to work with a pleasant personality and with all types of people
• Ability to physically perform tasks listed above with or without accommodation

POLICY STATEMENT

• The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described in this job description to perform the principal duties, responsibilities and essential job functions.
• This job description is intended to describe the general nature and level of work being performed by the incumbent. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
• This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by the Mayor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Answer telephone, direct calls, take messages, and greet visitors.
• Pick up, deliver, and distribute departmental mail.
• Provide administrative support to the HR Department:
• Process completed applications daily; enter into database, send to hiring department, file
• Assist with maintaining personnel files.
• Complete Verifications of Employment requests in timely manner
• Assist with tracking seasonal employees.
• Process Account Payables.
• Record/receipt insurance payments.
• Record injury reports in OSHA website.

OTHER DUTIES AND RESPONSIBILITIES

• Assist Human Resources staff with filing and other clerical duties.
• Assist with maintaining Human Resources forms.
• Assist with tracking seasonal employees for Human Resources.
• Provide back up for Human Resources staff as needed.
• Other duties as needed in cooperation with other staff members.