Part-Time Intake Coordinator at Psychiatric Medical Care

Brentwood, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

25.0

Posted On

12 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Compassion, Detail-Oriented, Mental Health, Behavioral Health, Insurance Verification, Scheduling, Database Management, Electronic Health Records, HIPAA Compliance, Community Education, Customer Service, Patient Care, Administrative Duties, Communication, Team Support

Industry

Mental Health Care

Description

Description Title: Part-Time Intake Coordinator Hours: Monday-Friday from 4:30p-10p OR Sat/Sun 9a-6p Pay rate: $20-$25/hr Location: Initial training will be conducted onsite in Nashville, TN. Following training, the position will be primarily remote. Job purpose The Intake Coordinator is a key member of the care team, responsible for the initial contact with families, guiding them through the intake process with empathy and professionalism. This role involves gathering clinical and administrative information, verifying insurance, scheduling intakes, and ensuring families feel supported from their first point of contact. The ideal candidate is compassionate, detail-oriented, and experienced in mental health or behavioral health settings. 3 Cs: Care – Provide the best possible patient care Compliance – Ensure the program operates within all regulations Community – Become a wonderful addition to your local community Care: All employees are expected to provide the best possible patient care. Ensure patient care needs are met while at the program. Greet and assist patients and parents in person, over the phone, or via email Collect and verify personal, medical, or service-related information Input and maintain accurate records in the database or electronic health record (EHR) system Communicate with internal departments to ensure seamless service delivery. Maintain confidentiality and comply with HIPAA or other relevant regulations Educate parent/guardians on agency policies, procedures, and what to expect during the intake and throughout the duration of the program. Assist parents/guardians with completion of consents and patient admission process as directed. Complete medical records including filing and form tracking. Verify insurance eligibility and obtain prior authorizations when necessary. Complete any other tasks assigned by the supervisor. Providing assistance and support to the team when needed. Compliance: Ensure the program operates within all regulations. Comply with all regulations. Maintain confidentiality and comply with HIPAA or other relevant regulations Community: Become a wonderful addition to your local community. Demonstrate an understanding of community education definitions and activities. Participate in customer service training as it relates to community integration Keep up to date community education contacts as directed. Participate in cohesive team environment to ensure program success. Requirements Education: High school diploma Experience: experience in providing care to adolescents preferred. Experience performing administrative or clerical duties, working with computers and electronic medical records. Knowledge of community resources for adolescents.

Responsibilities

The Intake Coordinator is responsible for the initial contact with families, guiding them through the intake process with empathy and professionalism. This includes gathering clinical and administrative information, verifying insurance, scheduling intakes, and ensuring families feel supported from their first point of contact.