JUNIOR OFFICE ADMINISTRATOR

The Irish Association of Social Workers is recruiting a Junior Office Administrator to join the staff team in their offices in Dublin. This is a junior position suitable for a person wishing to build administrative skills in a general office environment.

WHAT YOU WILL BE DOING:

As Junior Office Administrator you will be part of a small, busy team (5 staff members) and will be working closely and reporting to the COO. You will also be working alongside the Office Manager, CPD Coordinator and Office Administrator to provide support to our Board of Directors, Special Interest Groups, and wider membership.

ADMINISTRATIVE AND FRONT OF HOUSE TASKS INCLUDE:

· Reporting to the Chief Operations Officer (COO) to provide administrative support to the COO, Board of Directors, Board Committees and Special Interest Groups (SIG’s).
· Assisting with the associations diary management system including setting up zoom meetings and circulating the link to appropriate groups,
· IT Support for zoom meetings when a member calls for support
· Managing the “chat” in zoom meetings as required
· Liaising with venues ahead of in person events (dietary requirements, room allocation, equipment required in meeting/ function room)
· Provide administrative support to members of team, including COO, Office Manager and Professional Development Coordinator
· Perform general office duties such as maintaining files, photocopying and general administration.
· Involvement in on-going team projects incl. maintaining in-house database, preparing large mailings to members, etc.
· Provide general information regarding IASW services to our members, members of the public, etc.
· Sending out feedback evaluation forms and following up to have them returned and compiled into usable information
· Assisting with member correspondence; handling information requests, preparing correspondence, and updating the in-house data base.
· Assisting with collating and printing documents in preparation for meetings/events on and off site.
· Front of House/Reception duties including re-directing calls to the appropriate team member, taking messages, recording contacts
· Working with the IASW team on ad hoc projects and other duties as they arise.
· Any other duties appropriate to the role as designated by the COO, Office Manager or Chairman of the Board of Directors.
· Attendance at CPD events and conferences (flexible working arrangements will be needed and the ability to travel as required to attend, these are planned well in advance)