PART-TIME OFFICE ADMINISTRATOR (MATERNITY COVER)

Qualkem is looking for an Office Administrator on a maternity cover fixed term contract for approximately 9 months, to be responsible for:
· supporting the Supply Chain & Quality Controller in the running of daily administrative and logistics operations, from receipt of sales orders to finished goods dispatch, and all associated paperwork following our ISO9001 QMS processes.
· supporting the Managing Director with daily upkeep of the sales & purchasing ledger (using Xero).

WHO WE ARE LOOKING FOR:

· Proven experience in an Administration role (essential)
· Excellent communication and interpersonal skills (essential).
· Strong organizational and time management abilities. (essential)
· Ability to work independently and as part of a team to ensure tasks are successfully achieved (essential)
· A proactive and positive attitude. (essential)
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) (essential)
· Good numerical and literacy levels (essential)
· Good IT and database/system skills (essential)
· Previous experience in a Manufacturing Company (highly advantageous)
· Knowledge of working with Xero (highly advantageous).
· Knowledge of stock inventory management software (we use Unleashed) and Hubdoc for digital invoice management (advantageous).

· Handling incoming phone calls and directing inquiries.
· Sales Order to Production Documentation Management, including digital paperwork generation and generation of packaging labels for production runs.
· Generation of delivery notes and booking of third party couriers though online portals, and liaison with customers on deliveries.
· Processing sales invoices and credit control.
· Supporting the Supply Chain & Quality Controller on Purchasing, including processing Product Build Assemblies, chasing outstanding Purchase Orders & receiving components into stock & supplier invoice entries.
· Maintaining sufficient stock levels of PPE, production sundries and stationery.
· Generating Monthly Supplier payment runs in a timely fashion & managing supplier invoice discrepancies.
· Supporting the Supply Chain & Quality Controller on ISO9001, proactively maintaining a tidy & easily accessible sales & purchasing back office.