Part-Time Office Coordinator at NAVEX

Charlotte, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

18.5

Posted On

02 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer service, Administrative support, Meeting coordination, Data entry, Office management, Microsoft Outlook, Microsoft Word, Microsoft Excel, Communication, Attention to detail, Time management, Event coordination, Confidentiality, Problem solving, Team collaboration

Industry

Software Development

Description

At NAVEX, we’re transforming the world—making it safer, more ethical, and ensuring every voice is heard. That’s real impact. Our high-performance culture is driven by our values. We move with speed, passion and purpose — as one team. We are bold in our ideas, accountable in our actions, and committed to doing the right things right. As the face of NAVEX, you are essential to the experience we are committed to creating for our customers, guests, and team members. As our Part-Time Office Coordinator, you will be greeting and directing visitors while supporting various office and administrative duties to ensure daily office operations. You will have the opportunity to collaborate with all departments across the organization as you facilitate a variety of team activities. Your creativity driving our NAVEX Connect team will elevate our company culture and the fun work environment our employees experience. In this role, you will have the opportunity to have visibility into all areas of our business and maximize your career potential with NAVEX! You’ll thrive in this role surrounded by an engaged, collaborative team deeply committed to your success. Join us and help shape what’s next! This is a part-time, in-office role (20 hours per week) typically Monday-Thursday, 5 hours per day, with greatest need for coverage on Wednesday. This role is ideal for someone seeking a reliable part-time schedule who enjoys creating a welcoming and organized office environment. What you’ll get: Meaningful Purpose. Your work helps organizations operate with integrity and protect their people—at a scale few companies can match. High-Performance Environment. We move with urgency, set ambitious goals, and expect excellence. You’ll be trusted with real ownership and supported to do the best work of your career. Candid, Supportive Culture. We communicate openly, challenge ideas—not people—and value teammates who embrace bold thinking and continuous improvement. Growth That Matters. You can count on authentic feedback, strong accountability, and leaders invested in your success so you can achieve real growth. Rewards for Results. We provide clear, competitive compensation designed to recognize measurable outcomes and real impact. What you’ll do: Screen incoming callers, address and/or route questions appropriately Receive, open, sort and distribute incoming mail; assist with outgoing mail and deliveries Provide administrative support to executive team members as needed, including meeting coordination, data entry and more Coordinate meeting logistics, including scheduling, ordering of food/beverages, and other duties as needed Plan and coordinate meetings and on- site event logistics, including scheduling, ordering of food/beverages for Grub in the Hub days Order, distribute and maintain office supplies, including coordination of office equipment repairs Provide and manage access badges to team members Maintain the appearance of all facility common areas, including kitchens, conference rooms, copy rooms, etc. Participate on the NAVEX Connect Team and provide local support on various initiatives Collaborate with the NAVEX Connect coordinators at all locations for ideas and to ensure the events are executed consistently across the company within a specified budget Provide assistance to HR team for employment verification activities What you’ll bring: 6+ months of experience providing excellent customer service Demonstrated computer proficiency in Outlook, MS Word, and Excel Experience handling confidential information The ability to take initiative and work independently as well as within a team environment A high level of accuracy and attention to detail, managing multiple priorities with competing deadlines Culture Agility. Comfort working in a fast-paced, candid environment that values innovation, healthy debate, and follow-through AI Readiness. Curiosity and willingness to use AI and emerging technologies to elevate your work and deliver smarter outcomes Fuel performance and outcomes. Leverage your job competencies and champion NAVEX’s core values Our side of the deal: We’ll be clear, we’ll move fast, and we’ll invest in your success. You deserve to be supported, challenged, and rewarded for the impact you make—and we commit to doing that every step of the way. The starting pay for this role is $18.50 per hour. Discover how you can grow, lead, and make an impact by visiting our career page to learn more. NAVEX is an equal opportunity employer committed to including individuals of all backgrounds, including those with disabilities and veteran status.

Responsibilities

The Office Coordinator will manage daily office operations, including greeting visitors, handling mail, and providing administrative support to the executive team. They will also coordinate meeting logistics and collaborate with the NAVEX Connect team to foster a positive company culture.