QUALIFICATIONS:

• Event Planning and/or hospitality experience strongly preferred
• Prior office management or administrative assistant experience preferred
• Excellent time management skills, ability to multi-task, and prioritize workload
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to handle sensitive employee information and company financial information with complete confidentiality and respect for all parties
• Proficiency in Microsoft Office

• Serve as in-office point person for maintenance, mailing, shipping, supplies, equipment, and errands
• Monitor and maintain office supply inventory
• Restock and maintain general cleanliness of kitchen and office space as needed throughout the day
• Organize office operations, procedures, and events
• Coordinate and order food/catering for office events and meetings
• Support Executive Team with administrative tasks including credit card reconciliations, meeting coordination and mailings
• Lead the planning and execution of offsite employee events
• Partner with Human Capital to coordinate employee-related matters and maintain office policies as necessary
• Coordinate new hire setup in the Elkridge office and support Human Capital Generalists with companywide onboarding support, including document collection and uploads, i9 e-Verification processes, etc.
• Manage new hire orientation specific to the local office
• Coordinate with IT department as local point-person for all office equipment, systems, vendors and tech support
• Maintain accurate and up-to-date databases for equipment inventories, workspace assignments and credentials
• Manage relationships with vendors, service providers, and landlord
• Ensure items are invoiced and approve payments as appropriate
• Coordinate and schedule meetings, appointments, bookings, and travel arrangements
• Maintain meeting space equipment and calendars
• Direct voicemails left on the main office line (email-based phone system)
• Perform review and analysis of special projects, providing regular updates to managers
• Ensure security, integrity, and confidentiality of data
• Maintain a safe and secure working environment
• Provide general support to visitors
• Assist the Vice President, Human Capital and the Culture Operations Manager with special projects